The Accounts Payable Coordinator is responsible for processing vendor invoices, ensuring timely payments and maintaining accurate records in compliance with NET policies and procedures and nonprofit accounting standards. This role supports the finance team by managing payables and assisting with month-end close.
Key Responsibilities
- Invoice Processing
- Review, verify and code then enter vendor invoices accurately into the accounting system.
- Ensure services/products provided by the vendor have been received and accepted by NET.
- Ensure proper approvals and adherence to organizational policies.
- Ensure invoices are properly aged in accordance with terms.
- Payments
- Prepare and process checks, ACH and wire transfers.
- Monitor payment schedules and resolve discrepancies.
- Vendor Management
- Maintain vendor files and respond to inquiries.
- Maintain positive vendor relations.
- Ensure compliance with W-9 and 1099 reporting requirements.
- Month-End Close
- Reconcile accounts payable ledger.
- Assist with accruals and expense reporting.
- Compliance
- Follow internal controls and nonprofit financial regulations
- Support audit preparation as needed.
Minimum requirements:
- · Minimum high school diploma (higher education in accounting preferred)
- · Strong bookkeeping, math, and computer skills
- · Excellent attention to detail and accuracy
- · Communication and vendor-management abilities
- · Detail-oriented and organized
- · Able to work under pressure with high volumes of invoices
- · Experience working in a hybrid environment
- · Knowledge of Third-Party programs such as Bill.com and Chrome River
- · Experience with Microsoft Dynamics is a plus
Skills Required
- High school diploma
- Strong bookkeeping, math, and computer skills
- Excellent attention to detail and accuracy
- Communication and vendor-management abilities
- Detail-oriented and organized
- Ability to work under pressure with high volumes of invoices
- Experience working in a hybrid environment
- Knowledge of Bill.com and Chrome River
- Higher education in accounting
- Experience with Microsoft Dynamics
What We Do
Northeast Treatment Centers (NET) is a nonprofit agency serving the Greater Philadelphia region, the Lehigh Valley, and Delaware. It provides trauma-informed behavioral health and social services for individuals and families, including mental health care, addiction treatment, foster care, residential group care, adoption, juvenile justice, and child welfare services. Its mission is to help people heal, recover, and rebuild their lives through compassionate care and community engagement.
