At Cast & Crew, we’ve empowered creativity and supported the global entertainment industry for decades. Together with our family of brands - Backstage, CAPS, Checks & Balances, Final Draft, Media Services, Sargent-Disc, and The TEAM Companies – we operate as a combined entertainment technology and services provider offering industry standard screenwriting accounting software, digital payroll products, data & reporting, and a host of creative tools. The industry continues to move faster than ever, and the need for our expertise, our technology, and our people has never been greater. We are a production’s best ally every step of the way. #OneCastOneCrew
About Cast & Crew
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.
Accounts Payable Coordinator
Regular Full-Time
Position Overview
The Accounts Payable Coordinator is responsible for processing and managing accounts payable transactions. This position ensures accurate and timely payment of invoices and ensuring transactions are complete, which includes working with vendors and various departments.
Core Responsibilities
- Process and review incoming invoices, ensuring accuracy and compliance with company policies and procedures.
- Verify invoice details, including vendor information, payment terms, and itemized charges.
- Code and record invoices into the accounting system, matching them to appropriate purchase orders or receipts as necessary.
- Prepare and perform weekly or bi-weekly payment runs, including check, ACH, and wire payments, ensuring timely disbursement to vendors.
- Reconcile vendor statements, resolving discrepancies and outstanding payments promptly.
- Handle employee expense reports, reviewing receipts, and processing reimbursement requests.
- Assist in resolving invoice-related inquiries from vendors and internal stakeholders.
- Maintain accurate and up-to-date vendor records in the accounting system.
- Collaborate with purchasing and receiving departments to resolve any discrepancies or issues related to invoices.
- Ensure compliance with company policies and applicable accounting regulations.
- Support the month-end closing process by reconciling accounts payable ledgers and preparing accruals.
- Assist with the preparation of financial reports related to accounts payable as needed.
- Participate in process improvement initiatives to enhance efficiency and accuracy in accounts payable procedures.
- Other duties as assigned.
Key Qualifications
- High school diploma or equivalent; associate's or bachelor's degree in finance or accounting preferred.
- 1-3 years in accounts payable or a related financial role.
- Familiarity with accounting software and ERP systems (e.g., SAP, Oracle, QuickBooks).
- Proficiency in Microsoft Excel and other Office applications.
- Strong attention to detail and accuracy in data entry and financial record-keeping.
- Ability to prioritize and manage multiple tasks while meeting deadlines.
- Excellent communication skills to interact with vendors and internal stakeholders.
- Understanding of basic accounting principles and accounts payable processes.
- Knowledge of applicable tax regulations and compliance.
- Problem-solving skills to address invoice discrepancies and resolve payment issues.
- Ability to work independently and collaboratively as part of a team.
- Strong organizational skills with a focus on maintaining orderly filing systems and documentation.
- Discretion and confidentiality when handling sensitive financial information.
Special Work Conditions
Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.
Compensation is commensurate with various factors including, but not limited to, relevant experience, qualifications, skills, training, licensure, certifications, geographic cost of labor, and other business and organizational needs. Compensation range for candidates in other locations may differ based on the cost of labor in that location.
The compensation range for this position is:
$24—$25 USD
Benefits
Cast & Crew provides a comprehensive package of employee benefits including: Medical, Dental, Vision, PTO, health and wellness programs, employee discounts, and more! Note: Cast & Crew benefits are subject to eligibility requirements.
Due to the high volume of applicants, it is likely that only shortlisted candidates will be contacted.
CA residents: Your personal information may be collected in connection with certain services provided by Cast & Crew or its affiliated companies. A summary of your California privacy rights can be found at: https://www.castandcrew.com/privacy-policy/
Cast & Crew is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.
Top Skills
What We Do
There’s nothing more exciting than a live event, and there’s no better way to reach an audience than with a well-made commercial. With our modern solutions and responsive approach to customer success, CAPS is here to simplify productions, no matter what our customers’ goals are.
CAPS joined the Cast & Crew family in 2016 and continues to provide forward-thinking workflow solutions to the Commercial, Music Tour, and Live Event industries. Our passion for thrilling experiences is matched only by our expertise in helping to make them happen. From understanding tax incentives and workers' compensation to payroll solutions and productivity enhancements, we’re here to help, every step of the way.
In the ever-evolving arena of commercials, live performances, exhibitions, and venues, we understand how to navigate the unique landscape. Our wide breadth of experience is complimented by our specialized knowledge base, industry expertise, and tailored software. These tools help us deliver the personalized service our customers need.
