AP/AR Specialist - RS3 Corporate

RS3 Strategic Hospitality powered by Proof of the Pudding is a chef-led hospitality company delivering food and beverage experiences at some of North America’s most complex sports, entertainment, cultural, and live-event venues.

Founded in Atlanta in 1979, Proof has built a national reputation for doing hospitality differently — from scratch cooking at scale, hyper-local sourcing, and a partnership-first approach that treats clients as collaborators. These fundamental values led to the integration of RS3 with Proof of the Pudding in 2025. Proof of the Pudding serves professional and collegiate sports venues, convention centers, cultural institutions, and large-scale destination events across the United States and Internationally.

We are seeking an Accounts Payable Specialist to join the Accounting Team. The ideal candidate is detail orientated, a self-starter, and eager to expand their knowledge of AP processes and procedures.

RESPONSIBILITIES

Weekly

• Manage invoice processing for multiple locations
• Review invoices in the A/P System for proper coding
• Scan invoices as received for proper approvals in the A/P System
• Ensure that invoices entered into the system are routed for approval
• Generate weekly check run report and route to CFO and President for approval
• Print A/P checks for assigned business centers
• Stamp and mail approved A/P checks
• Post invoices as paid for certain types of payments outside of the A/P System
• Establish and maintain relationships with new and existing vendors
• Resolve any vendor inquiries related to open invoices and payment status
• Review purchase order status (open vs. closed) and any purchase order variances

Monthly

• Review monthly vendor statements and reconcile to the A/P system
  • Obtain any missing invoices and process in the A/P system for approvals

As Needed

• Set‐up new vendors in Sage Intacct and Ottimate (formerly PlateIQ)
• Assist with special projects as necessary

Performs other related duties as needed.

Qualifications

REQUIREMENTS:

• Associate’s degree in accounting or related field and/or 2+ years of equivalent experience. 
• Previous A/P experience a plus
• Experience with Sage Intacct and Ottimate (formerly PlateIQ) is preferred.
• Proficiency in Excel required
• Office out of West Midtown location
• The induvial selected for this role must be detail-oriented and self-starter.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times. 

Position Salary & Benefits:

• This is considered a full-time, hourly position
• Proof is pleased to provide all full-time eligible employees with Basic Life and AD&D as well as long term disability at no cost to employees
• Full-time eligible employees may choose to enroll in optional benefits, including Medical, Dental, Vision, and Voluntary Life and AD&D, Short Term Disability, Voluntary Accident, Voluntary Critical Illness, and Voluntary Hospitality Indemnity  

Work Environment 

This position will mainly consist of in-office work which entails computer usage, inter-departmental meetings and communications. This position’s duties may change based upon business needs and/or busy event schedules.

CORE VALUE AND COMPETENCY REQUIREMENTS

• Business Acumen - Demonstrate comprehension of the job, including policies, practices, and relationships.  Possess the expertise and skill levels required of the job and perform with quality.
• Dedication - Dependable, reliable and follows through on projects from inception to completion.  Willing to put in as much time as necessary to complete tasks.  Demonstrate a win-win attitude: “see it, own it, solve it.”
• Ethics and Integrity - Acts with integrity, honesty and knowledge that promote the company’s culture, values and beliefs while maintaining the highest standards of professional conduct. 
• Safety & Security - Observe safety and security standards.  Use equipment and materials properly.  Comply with safety standards and personal protective equipment requirements.  Report potential unsafe conditions or practices to appropriate person immediately.  Promote restaurant safety, cleanliness and security compliance at all times.
• Teamwork - Cooperate and be willing to work as a team player to achieve goals and tasks accurately, efficiently and timely.
• Communication - Communicate clearly and effectively with mutual respect, understanding and trust to fellow associates, managers, supervisors and guests. Listen carefully to opinions and views of others; state understanding of what has been heard. 
• Initiative - Contribute new ideas and suggestions to enhance productivity and efficiency.  Be proactive in troubleshooting problems or issues and take action to mitigate potential problems.
• Adaptability & Planning - Possess the ability to learn new tasks and adjusts well to new situations.  Perform well under tight time schedules and pressures to change direction quickly.
• Service Orientation - Demonstrates a sense of urgency. Is welcoming, friendly and smiles when visible to guests.   

Proof of the Pudding and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.