AP/AR Specialist (40423)

Company Summary:

At Young Innovations, we foster a dynamic environment where team members make an impact every day as part of a collaborative, inclusive culture. Together, we serve the dental profession and their patients, united in our mission of achieving a Lifetime of Oral Health™

We embrace diverse perspectives and encourage bold thinking, challenging traditional approaches with a bias for action. Whether you’re looking to expand your skills or grow your career, Young is here to support your goals and continuous learning. At Young, YOU are at the core of what we do.

Position Overview:

We are looking for a sharp, dependable AP/AR Specialist to join our team and own the day-to-day flow of money in and out of the organization. In this role, you will manage vendor invoices, customer billing, collections, and cash applications which contribute to keeping our books accurate and our relationships strong.

You’ll like this role if:

• You enjoy variety as no two days look the same when you're managing both AP and AR
• You thrive in a fast-paced environment where accuracy and speed both matter
• You like wearing multiple hats and being a go-to resource regarding AP and AR matters
• You're a problem-solver who doesn't let issues sit. Instead, you chase them down and close them out
• You want your work to be visible and your contributions matter

Why You’ll Love Working Here:

• Medium sized company – not too big, not too small – just enough to get things done and see your impact.
• Did we say benefits? Full medical, dental, vision, 401k, parental leave, paid holidays, paid time off, short- & long-term disability insurance, employee assistance program, and more!
• You'll have real ownership of the AP/AR function — not just processing tickets, but improving how we work

Who you’ll work with:

• Reports directly to the Controller
• Partners closely with the Purchasing and Operations teams to resolve PO and receiving discrepancies
• Works alongside the Sales team to support customer invoicing and dispute resolution
• Interfaces regularly with external vendors and customers as the point of contact for billing and payment inquiries

What You’ll Do:

• Accounts Payable
  • Process high-volume vendor invoices accurately and in a timely manner
  • Perform 3-way matching of purchase orders, receiving reports, and invoices
  • Prepare and execute weekly check, ACH, and wire payment runs
  • Reconcile vendor statements and resolve discrepancies or disputes
  • Maintain vendor master file including W-9s and banking information
  • Monitor AP aging and ensure invoices are paid within agreed terms
  • Assist with 1099 preparation at year-end
• Accounts Receivable
  • Generate and distribute customer invoices accurately and on schedule
  • Post and apply cash receipts, checks, ACH, and credit card payments
  • Monitor AR aging report and conduct proactive collections outreach
  • Resolve billing disputes and coordinate with sales and operations teams
  • Process credit memos, adjustments, and write-offs per company policy
  • Track and report DSO (Days Sales Outstanding) on a weekly basis

Other duties as assigned

What You’ll Bring:

• 5+ years of experience in AP/AR role
• Prior experience with 1099 processing and year-end close.
• High attention to detail and accuracy in data entry and financial recordkeeping.
• Demonstrated proficiency in verbal and written communication in English, with the ability to convey information clearly, accurately, and professionally across all levels of the organization.

Technical Skills

• Proficiency with ERP or Accounting software, bonus if familiar with SAP.
• Strong working knowledge of Microsoft Excel.

Work Environment – Onsite

Office Environment

This position is based in an office environment and is primarily sedentary in nature. It requires regular use of standard office equipment, including computers, phones, photocopiers, scanners, filing cabinets, and fax machines. Some roles may involve wearing a headset and sustained computer use for 8 or more hours per day. Employees may be required to sit, stand, or walk for extended periods, and occasional bending, lifting, or carrying items up to 50 pounds may be necessary.

Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, control, or feel; reach with hands and arms and talk. Hearing abilities required for this environment include being able to clearly hear and respond to audible alarms, production equipment, forklifts, and other machinery to maintain a safe work environment. Individuals must be able to distinguish and understand verbal communication including instructions, safety warnings, and team discussions, sometimes in an environment with moderate to high background noise.

Young Innovations, Inc. is an Equal Opportunity Employer and E-Verify participating employer