AP & AR Coordinator (Nations Creations)

Position Summary

Nations Creations is seeking a highly organized and detail-oriented AP & AR Coordinator to support the company's day-to-day accounting operations. The primary focus of this role is managing the full cycle of Accounts Payable (AP) and Accounts Receivable (AR) processes, including invoice preparation, purchase order tracking, vendor management, payment processing, and receivables monitoring. 
 
In addition to AP and AR responsibilities, the successful candidate will assist with a variety of general bookkeeping and accounting tasks to support the finance function. This position is well suited for someone who enjoys working with numbers, maintaining accurate records, and contributing to efficient financial operations within a growing business. 

What You'll Do

Accounts Payable

• Receive, review, code, and enter supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders and supporting documentation.
• Prepare and process vendor payments.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile vendor statements and investigate discrepancies.
• Monitor outstanding payables and ensure timely payments 

Accounts Receivable

• Prepare and issue customer invoices  
• Monitor customer accounts and track outstanding balances.
• Apply customer payments and maintain accurate customer records.
• Follow up on overdue accounts and support collection activities.
• Investigate and resolve billing discrepancies and customer inquiries. 

Purchase Order Administration

• Create, maintain, and track purchase orders.
• Ensure purchase orders are properly approved and matched to invoices. 
  
• Monitor purchasing activity and maintain accurate records. 

General Accounting & Bookkeeping Support

• Assist with bank and credit card reconciliations.
• Maintain organized and accurate financial records and supporting documentation.
• Support month-end and year-end accounting processes.
• Assist with data entry, account reconciliations, and journal entries as required.
• Prepare routine financial and operational reports.
• Support the Controller and finance team with ad hoc accounting and administrative tasks.
• Contribute to the continuous improvement of accounting processes and controls. 

Other Duties

• Additional responsibilities as needed to support the community and uphold our shared values. 

Working / Special Conditions

• Initial and ongoing employment is subject to submission of a clear Criminal Record Review Program Check to ensure the safety and trust of the communities we serve. This check will be conducted every five years.
• Initial and ongoing commitment to the values and guidelines of Sq'éwqel (Seabird Island Band), including our policies, procedures, standards of practice, and laws, is essential. This commitment supports our collective work, the community, and the responsibilities of this role

What You Bring

Qualifications:

• 2+ years of experience in Accounts Payable, Accounts Receivable, bookkeeping, and/or 
  accounting administration.
• Solid understanding of basic accounting principles and bookkeeping practices.
• Experience preparing invoices and managing both vendor and customer accounts.
• Experience administering and tracking purchase orders.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Intermediate proficiency with Microsoft Excel and Microsoft Office applications.
• Strong communication and customer service skills.

Preferred:

• Experience with QuickBooks Online.
• Experience in an Indigenous business environment.  
• Familiarity with month-end accounting procedures and account reconciliations.
• Experience working with retail or manufacturing businesses. 
• Indigenous candidates, and those with lived experience as a member of a First Nations community are strongly encouraged to apply.
  
• Knowledge and understanding of Seabird Island’s culture, traditions, teachings, community dynamics.
  
• Ability to respond quickly and professionally to community or colleague needs and inquiries.
  
• Excellent writing, editing, and verbal communication skills.

Cultural Competency:

• Deep understanding of Indigenous cultures, traditions, and contemporary issues.
• Experience working within Indigenous communities and applying culturally safe practices.
• Understanding of intergenerational trauma and its impacts on Indigenous peoples and communities.

How to Apply 

• Have a question about this role before you apply? Email [email protected].
• Interested candidates are invited to submit their resume and a cover letter sharing how your experience aligns with this role.

Pre-Employment Screening 

Nations Creations is an equal opportunity employer and is committed to creating a diverse and inclusive workplace. We are committed to fostering diversity, equity, and inclusion. We recognize and value the unique perspectives, experiences, and contributions that Indigenous people bring to our team. We actively encourage applications from Indigenous people. Pursuant to S. 41 of the BC Human Rights Code, preference may be given to applicants of First Nations, Métis, or Inuit heritage. We are interested in every qualified candidate who is eligible to work in Canada; however, we are not able to sponsor visas.

Employment is conditional upon completing pre-employment screening to ensure a safe and secure work environment in which students, staff, members, families, community, as well as resources, and assets are protected. All background checks, reference checks and criminal record checks are performed in accordance with Seabird Island Human Resources Policy Manual, protecting the integrity and confidentiality of information gathered during the evaluation.

We thank you for your interest. Only those selected for an interview will be contacted.