Duties and Responsibilities
- Processing of invoices & credits (High volume) in both hard copy and EDI format for multiple companies.
- Analyze invoice to Purchase Order receipt.
- Resolving invoice discrepancies with field personnel, purchasing departments and vendors.
- Process credits/debits from vendors as well as from other departments with the correct GL coding.
- Regularly review and reconcile vendor statements to ensure there are no outstanding balances or discrepancies.
- Communicates with Manufacturers and internal customers regarding vendor accounts.
- Ensuring appropriate approvals as well as GL coding for invoices, credit memos, check requests etc.
- Ability to recognize issues and immediately escalate any irregularities to the Management Team.
- Assist with Weekly check runs.
- Collaborate with internal teams to resolve issues and improve the overall payables process.
- Must be able to meet department deadlines, including month end closing.
In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.
Required Qualifications
- High School Diploma required
- Minimum of 2 to 4 years related experience in Accounts Payable preferred
- Ability to multi-task in a fast-paced work environment.
- Excellent customer service skills with ability to work independently or in a team.
- Strong attention to detail.
- Proficient in Microsoft Office Suite
Preferred Qualifications
- College Degree preferred.
- Prior experience using EDI is beneficial.
Education Requirements: Minimum High School or GED College Degree preferred.
Years of Experience: 2 Years Minimum of 2 to 4 years related experience in Accounts Payable preferred
Work Schedule
Work Schedule Hybrid Schedule, working 2 days minimum at the office/branch a week.
Physical Demands Demand Frequency
Sedentary – Lifting 0-10 pounds Never
Light Lifting – 10-20 pounds Never
Moderate Lifting – 20 to 50 pounds Never
Heavy Lifting – 50 to 100 pounds Never
Pulling/Pushing, Carrying Never
Reaching or working above shoulder Never
Walking Occasional
Standing Occasional
Sitting Constant
Stooping Never
Kneeling Never
Repeated Bending Never
Climbing Never
Desk Work/Computer use/Telephone use Constant
Operating a motor vehicle Never
Operating a commercial vehicle Never
Operating warehouse equipment, forklift, baseloid lift etc Never
Other – Talk, Drive, visit customers etc. Occasional
EEO Statement
Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color, race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.
Preferred QualificationsThe Accounts Payable Analyst II performs all administrative accounts payable functions involving routine calculations, verifications and the posting of invoices to process or compile financial data in compliance with Generally Accepted Accounting Principles (GAAP).
Skills Required
- High school diploma or GED
- Two to four years of related Accounts Payable experience
- Ability to multitask in a fast-paced work environment
- Excellent customer service skills
- Ability to work independently and as part of a team
- Strong attention to detail
- Proficiency in Microsoft Office Suite
- College degree
- Prior EDI experience
What We Do
Gemaire Distributors is one of the largest independent B2B distributors of heating, air conditioning, and refrigeration equipment, parts, and supplies in the world. For over 50 years, Gemaire has served licensed contractors by offering quality products, a vast inventory, and expert support, positioning itself as a trusted partner in the HVAC industry.
