The Role
Provides accounts payable administration for the Germany region, including invoice processing, payment batch preparation, expense reimbursement, intercompany transactions, reconciliations, month-end and quarter-end close activities, audit support, reporting, and resolution of vendor payment issues. Supports aged invoice and purchase order cleanup, identifies control gaps, and collaborates with finance teams and suppliers to improve processes and maintain accurate accounting records.
Summary Generated by Built In
Summary:
Provides administrative support in the collections process. Prepares outstanding accounts reports and gathers credit and/or reference information. Maintains database by entering, updating, and retrieving data, as well as formatting and generating reports. Assists in resolution of outstanding invoice problems from past due accounts. Responds to inquiries from customers or external collection resources. May place calls or send messages to those with unresolved issues.Duties & Responsibilities:
Accounts Payable
- Be the main point of contact for questions and issues communicated for your Germany region.
- Group mailbox monitoring, handle vendor and offshore queries
- Identify PO, non- PO & Preapproved invoice received in mailbox and send for processing
- Review critical supplier invoice are processed and paid before payment due date
- Build payment batches in Oracle, transmit to the bank, and send support to regional finance controllers for approval
- Employee expense reimbursement audit and payment
- Weekly reconciliation of payment disbursed with bank statement
- Process intercompany invoices
- Clearing intercompany invoice through IC funding & netting
- Active participation in Month-end / Quarter-end Close process.
- Good understanding of Sub-Ledger process and accounting concepts
- Review and execute subledger month close activity
- Helping team with SOX Audit and Internal Audit
- Reporting and Reconciliations
- Weekly review of AP hold report and prepare the commentary to clear the hold invoices
- Invoice statement reconciliation for key vendors
- Must communicate and coordinate with internal teams and supplier to resolve any payment issue.
- Monthly review of key control accounts
- Review of potentional duplicate invoices
- Collaborate with GL to ensure all debit banking transactions are reconciled and accounted
- Review and assist team member in AP pre-close and AP close and identify the aging and trial balance difference
- Process Transformation
- Support clean -up of aged invoices
- Support clean-up of aged open Purchase orders, prepaid account and other account that impact accounts payable
- Assist in tracking all gaps and issues relating during process review, collaborate to identify solutions, and receive approval from all impacted stakeholders
Pre-Requisites / Skills / Experience Requirements:
Skills Required
- Good understanding of sub-ledger processes and accounting concepts
VIAVI Solutions Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about VIAVI Solutions and has not been reviewed or approved by VIAVI Solutions.
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Leave & Time Off Breadth — Time off options are described as generous, including paid time off with flexible scheduling and work-from-home arrangements. Feedback suggests some teams implement unlimited or discretionary PTO and respect balance through flexible start times.
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Healthcare Strength — Health coverage is portrayed as comprehensive, spanning medical, dental, vision, life, disability, wellness initiatives, annual health exams, and emergency medical coverage for travel. Strong medical allowances and an employee assistance program further reinforce perceived coverage depth.
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Strong & Reliable Incentives — Incentive programs are highlighted through variable pay and bonus structures that can augment base pay. Feedback suggests twice-yearly bonuses may occur when company performance supports it.
VIAVI Solutions Insights
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The Company
What We Do
VIAVI Solutions (NASDAQ: VIAV) is a global leader in both network and service enablement and optical security performance products and solutions. Our technologies contribute to the success of a wide range of customers – from the world’s largest mobile operators and governmental entities to enterprise network and application providers to contractors laying the fiber and building the towers that keep us connected
