AOR Coordinator

At our company, we believe that great projects are built by great people. We foster a collaborative, innovative, and supportive work environment where every team member is encouraged to contribute ideas, grow professionally, and make a meaningful impact.

We are committed to delivering high-quality architectural and construction solutions while maintaining the highest standards of integrity, excellence, and client satisfaction. Our diverse portfolio of projects provides opportunities to work on challenging and rewarding developments that help shape communities.

We invest in our employees through continuous learning, career development, and a culture of teamwork and respect. If you're looking for a workplace where your expertise is valued and your career can grow, you'll find a rewarding future with us.

We are seeking a detail-oriented and proactive Architect of Record (AOR) Coordinator to support the successful delivery of architectural projects from design through construction. The AOR Coordinator will serve as the primary liaison between the design team, Architect of Record, consultants, contractors, and clients to ensure project documentation, regulatory compliance, and coordination activities are completed accurately and on schedule.

Key Responsibilities

• Coordinate with the Architect of Record, design consultants, and internal project teams throughout all project phases.
• Manage and track architectural drawings, specifications, submittals, and project documentation.
• Ensure project documents comply with applicable building codes, regulations, and permitting requirements.
• Coordinate the submission of drawings and documents for authority approvals and permits.
• Monitor project schedules and support timely completion of deliverables.
• Review consultant drawings for consistency and coordination.
• Track Requests for Information (RFIs), submittals, design changes, and document revisions.
• Organize project meetings, prepare meeting agendas and minutes, and follow up on action items.
• Maintain document control and ensure all project records are current and properly archived.
• Support construction administration activities by coordinating responses to site-related technical issues.
• Communicate effectively with clients, contractors, consultants, and regulatory authorities.

Qualifications

• Bachelor's degree in Architecture or a related field.
• 5 + years of experience in architectural project coordination, design, or construction administration.
• Strong understanding of construction documentation and architectural standards.
• Familiarity with local building codes, permitting processes, and authority requirements.
• Proficiency in AutoCAD and Microsoft Office Suite.
• Experience with document management platforms is an advantage.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Experience coordinating multidisciplinary design teams.
• Previous experience working with international consultants or large-scale projects.

Key Competencies

• Attention to detail
• Time management
• Teamwork and collaboration
• Technical coordination
• Communication and stakeholder management
• Organization and document control
• Problem-solving and decision-making
• Adaptability and accountability