Annual Giving Coordinator

The American Association for the Advancement of Science (AAAS) seeks a passionate and strategic Annual Giving Coordinator to join the Office of Philanthropy and Strategic Partnerships within the Advancement team.

In response to evolving current events impacting research and innovation in the United States and around the world, scientists, engineers, and others are increasingly turning towards AAAS for leadership and community. Demand for our input, expertise, and programmatic work has never been greater, and AAAS is working tirelessly to speak up for science. AAAS’s ability to be the leading voice for science that the times demand depends upon robust philanthropic support.

The Annual Giving Coordinator provides a strong foundation for the work of the Office of Philanthropy and Strategic Partnerships by accurately and efficiently processing and acknowledging contributions as they are received and maintaining accurate constituent and financial records within and beyond the Raiser’s Edge database. In addition, this position will help execute a robust, multi-channel annual giving program to achieve ambitious annual fundraising goals.

The Annual Giving Coordinator will serve on the front lines of donor relations as our customer service point person and will assist as needed with administrative support to the Advancement team.

Help us ignite the next era of science.

What You’ll Do

• Input all incoming individual, corporate, and foundation donations into Raiser’s Edge database.
• Generate acknowledgement template to accompany each campaign.
• Prepare and send gift acknowledgment letters and tax receipts daily.
• Produce monthly revenue and department expense reports.
• Help execute multichannel annual giving program by helping to pull donor and member lists, draft content, and coordinate with outside agencies to keep program on schedule and ensure final products meet AAAS high standards.
• Oversee Sustainers program to ensure monthly donations are charged and following up with lapsed donors each month.
• Schedule meetings, both internal and external, for Advancement team and keep meeting minutes and create agendas as needed.
• Coordinate travel logistics and reimbursements for Advancement staff and sponsored guests.
• Provide administrative support to Chief Advancement Officer and other colleagues as requested.

Minimum Requirements

• Meticulous attention to detail.
• Strong verbal and written communication skills.
• Prior work experience in an office setting, preferably in a non-profit organization.
• Proficiency in Microsoft Office, especially Word and Excel.
• Bachelor’s degree preferred.
• Highly organized, with the ability to prioritize, multi-task, set and meet goals and deadlines.
• Energetic and enthusiastic self-starter.
• Creativity, curiosity, high energy level, and an enthusiasm for meeting and working with a wide range of individuals.
• Strong decision-making skills, tactful, good listener, willingness to search out answers, ability to recognize when others need to be involved in activities or decisions.
• Ability to thrive in a collaborative and entrepreneurial small-team environment.

 

Application Process

Submit a resume and cover letter outlining qualifications and interest in the position by April 27, 2026. Applications are reviewed on a rolling basis. A Recruiter will contact you with next steps if you are selected for an interview. 

The anticipated initial rate of compensation for this position is $58,000 – $62,000 per year. AAAS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, each subject to the terms of the applicable program. Additional benefits may apply.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of AAAS and will be based on a variety of factors, including years of experience, depth of experience, and other relevant factors. AAAS reserves the right to amend or modify its employment benefits and compensation structure at any time.

AAAS is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender, gender identity, national origin, age, disability, veteran status, or other protected category. AAAS uses E-Verify to confirm the employment eligibility of all newly hired employees. No visa sponsorship is available for this position.

Search Firm and Employment Agency Disclaimer
The American Association for the Advancement of Science (AAAS) does not accept unsolicited agency resumes. Any unsolicited resumes sent to AAAS from a third party, such as an agency, including unsolicited resumes sent to an AAAS mailing address, fax machine or email address, directly to AAAS employees, or to the AAAS resume database will be considered AAAS property. Verbal or written communications from any employee of AAAS shall not be considered binding obligations. AAAS Human Resources is the only AAAS representative authorized by AAAS entering into any employment agreements with any third party. AAAS will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.