Anatomic Pathology Administrative Assistant I

Schedule:
Monday - Friday (40 hrs/wk)
9:00 AM - 5:30 PM

Training Schedule:
Monday - Friday
8:00 AM - 4:30 PM

Department: Anatomic Pathology G&A - 381

Primary Purpose:

Provides administrative support activities within the Anatomic Pathology G&A department, requiring a working knowledge of departmental mission and procedures. Manages glass slide inventory (including receipt, tracking, distribution, and storage) within Surgical Pathology. Performs case assignment to ensure timely review and diagnosis of clinical cases. Supports AP G&A staff, residents, fellows, and attending pathologists with day-to-day tasks and questions. Performs administrative support activities under general supervision and in close relationship to the day-to-day work of the departments(s) supported.

About ARUP:

ARUP Laboratories is a national clinical and anatomic pathology reference laboratory and an enterprise of the University of Utah and its Department of Pathology. Based in Salt Lake City, Utah.

ARUP proudly hires top talent to create a work environment of diversity, professional growth and continuous development. Our workforce is committed to the important service we provide to over one million patients each month. We always strive for excellence and have a strong desire to have involvement with the advances in medicine and the role laboratory services plays within each patient’s life. We never forget that there is a patient behind every specimen we receive.

We are looking for individuals who want to contribute to ARUP's culture of accountability, integrity, service, and excellence. Consider joining our dynamic team.

Essential Functions:

Manages incoming glass slide inventory and tracks all relevant materials in LIS tracking system. 

Distributes glass slides to appropriate subspecialty for diagnostic review and sign-out.

Monitors pending queues in LIS. Assigns cases electronically for diagnostic review and sign-out based on resident, fellow, and attending pathologist service schedule. 

Tracks and files completed glass slides for short-term onsite shortage. 

Manages process for shipping glass slide inventory offsite for long-term shortage. 

Retrieves slides stored onsite and offsite for clinical, education, or research purposes as requested.

Provides administrative support for policies and programs. May make decisions within the scope of the policy being administered.

Screens telephone calls and business visitors and applies departmental knowledge in response to questions; routes inquiries to appropriate personnel or department. 

Organizes and maintains departmental files.

Interfaces with all levels of ARUP personnel and external contacts to coordinate departmental efforts and exchange information requiring moderate interpretation or discussion.

Copies and distributes documents and correspondence.

Escorts visitors when necessary.

Uses a good measure of personal tact, integrity, and judgment when dealing with internal and external contacts. Interfacing involves direct contact with employees, vendors, and visitors to varying degrees.

Other duties as assigned.

Physical and Other Requirements:

Stooping: Bending body downward and forward by bending spine at the waist.

Reaching: Extending hand(s) and arm(s) in any direction.

Mobility: The person in this position needs to occasionally move between work sites and inside the office to access file cabinets, office machinery, etc.

Communicate: Frequently communicate with others.

PPE: Biohazard laboratory environment that requires use of personal protective equipment in accordance with CDC and OSHA regulations and company policies. 

ARUP Policies and Procedures: To conduct self in compliance with all ARUP Policies and Procedures.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.  

Vision: Having close, far, and peripheral visual acuity to perform a variety of tasks such as make general observations of depth and distance.

Qualifications Education Required High School Diploma or Equivalent or better. Experience Required Six months office or university experience Preferred Keyboarding skills Proficient in the use of the Microsoft Office Suite Office administration or business school training Working knowledge of or ability to learn other software programs as required Demonstrated organizational, problem solving, troubleshooting, and interpersonal skills Working knowledge of medical terminology Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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