About the Role
Join a dynamic and engaging team that thrives on collaboration, innovation, and growth. The Analyst/Senior Analyst, Admin and Corporate Development role is an exciting opportunity to work closely with the CEO and VP, Corporate Development while helping ensure our office, events, and internal initiatives run seamlessly. If you’re highly organized, proactive, resourceful, and energized by a fast-paced environment, this role is for you.
About Us
Optimus SBR is a leading management consulting firm and award-winning workplace where we help organizations get done what isn’t.
Our team of committed consultants takes swift action to deliver innovative, impactful results. As the largest independently owned Canadian management consulting firm, we are a place where people and culture come first. Our success is driven by attracting individuals who are insatiably Curious, Entrepreneurial Thinkers, Authentic, and Bold.
Our Awards and Recognitions:
- Best Workplaces™ in Canada National List 2026
- Best Workplaces™ with the Most Trusted Executive Team 2026
- Best Workplaces™ for Young Talent 2026
- Best Workplaces™ for Women 2026
- Best Workplaces™ in Professional Services 2025
- Globe and Mail – Canada's Top Growing Companies 2025
- Waterstone Human Capital - Canada’s Most Admired Corporate Cultures™ 2025
Culture is Everything. Period.
That’s why we’ve been consistently rated one of the best places to work in North America – and are one of the fastest growing. As a firm that was built on culture, we value our people and their growth. Each of us embody the entrepreneurial spirit and have something unique to contribute to the fabric of our organization. From employee-championed committees to celebratory events and learning paths, these are just a few of the ways we cultivate a positive and engaging work environment.
What’s in It for You?
- Growth Opportunities: Build your career through challenging, impactful projects and continuous learning.
- Diverse Workplace: Collaborate with a team of professionals from unique backgrounds, fostering innovation.
- Flexibility and Autonomy: Enjoy the freedom to take ownership of your work and drive meaningful results.
- Leadership Development: Develop your skills through mentorship and career progression opportunities.
Responsibilities
- Manage the CEO’s calendar, coordinate meetings, resolve scheduling conflicts, and ensure priorities are organized effectively.
- Coordinate itineraries, reservations, and related logistics for the CEO and other senior leaders.
- Plan and coordinate internal and external events, including town halls, team meetings, employee celebrations, leadership sessions, and signature events.
- Manage event logistics, including venues, vendors, invitations, schedules, catering, technology, materials, and on-site coordination.
- Support the day-to-day operation of the office, including supplies, vendors, meeting rooms, equipment, facilities requests, and workplace needs.
- Identify practical ways to improve administrative processes, office systems, and the overall employee experience.
- Support corporate development projects and company-wide initiatives through research, planning, coordination, and execution.
- Create clear and professional presentations, reports, briefing materials, trackers, and other documents.
- Support internal communications by drafting company updates, newsletters, presentations, announcements, and event communications.
- Contribute to the life and culture of Optimus SBR.
Qualifications
- Up to four years of relevant experience in executive support, office administration, event coordination, business operations, customer service or a related area. New graduates with relevant co-op, internship, or volunteer experience are encouraged to apply.
- Strong organizational and time-management skills, with the ability to manage multiple priorities and changing deadlines.
- Excellent attention to detail and a commitment to producing accurate, high-quality work.
- Strong written and verbal communication skills.
- A proactive, resourceful, and solutions-oriented approach.
- Professional judgment and discretion when handling confidential information.
- Ability to build positive working relationships with employees, leaders, clients, and vendors.
- Experience coordinating meetings, events, projects, or office activities is an asset.
- Strong research and problem-solving skills.
- Proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.
- Ability to work independently and collaborate effectively as part of a team.
- Flexibility to support occasional events, meetings, or urgent priorities outside regular business hours.
- Required Education: University degree
Interview recording & AI notetakers
During the interview process, we may use transcription or AI notetaking tools. To protect privacy, legal compliance, and interviewer/candidate experience, the use of these tools is not permitted without your prior consent. We will ask for your consent and if you wish to decline, handwritten notes are welcome.
Compensation: Salary range is $65,000-80,000 CAD
Salary ranges are designed to be competitive. Individual compensation is determined by skills, qualifications, and experience and is subject to negotiation and subject to the candidate meeting the specific requirements or the role. Exceptional candidates may be considered above the top of the range, and pay can increase quickly for those who make a big impact in the role.
A Taste of Some of the Great Benefits at Optimus
Financial
- Annual Bonus
- Retirement savings through our Group RRSP program
- Company equity for Managers and above
- Maternity and Parental Leave with top up compensation
Flexibility
- Work in a Hybrid model (when client projects permit)
- 12 Optimus Days paid
Health
- Top-tier health benefits
- Life & disability insurance
- Health Spending Dollars
So, what’s next?
At Optimus SBR, we’re all about creating a space where everyone belongs and can thrive. We’re committed to diversity and inclusion, welcoming people from all backgrounds. We’re proud to back missions like the BlackNorth Initiative to drive real change. Let’s build something meaningful together, where your voice matters and fearless ideas can shine.
Accommodation
We are committed to ensuring that our recruitment process is inclusive and accessible to everyone. If you require any accommodations to remove barriers and fully participate in the interview process—such as accessible meeting rooms or captioning for virtual interviews—please let us know. Your needs will be met with respect and confidentiality. We look forward to connecting with you!
Vacancy Status: Existing vacancy within our organization.
Submit your application with your resume today! While we appreciate all applications, only selected candidates will be contacted for interviews.
Skills Required
- Up to four years of relevant experience in executive support, office administration, event coordination, business operations, customer service or related area.
- Strong organizational and time-management skills.
- Excellent attention to detail and commitment to producing accurate, high-quality work.
- Strong written and verbal communication skills.
- Proactive, resourceful, and solutions-oriented approach.
- Professional judgment and discretion when handling confidential information.
- Ability to build positive working relationships with employees, leaders, clients, and vendors.
- Experience coordinating meetings, events, projects, or office activities.
- Strong research and problem-solving skills.
- Proficiency with Microsoft Outlook, PowerPoint, Word, and Excel.
- Ability to work independently and collaborate effectively as part of a team.
- Flexibility to support occasional events, meetings, or urgent priorities outside regular business hours.
- University degree.
What We Do
Optimus SBR works with leading firms to get done what isn’t. We’re an independent consultancy with a long track-record of delivering game-changing results for clients in the Financial Services, Government & Broader Public Sector, Health Care, Social Sector, Transportation, Energy, Travel and other industries. We built our firm to be everything typical consultancies are not. While our team may come from diverse backgrounds and fields of specialty, we all share a passion for growing businesses — primarily yours, and by extension, ours. Our functional practice areas include strategy, process management, program & project management, data & analytics, technology consulting, human capital, change management, and learning & development. For more information, please visit our website at http://www.optimussbr.com/
