Job Description:
Under general supervision, provides comprehensive administrative assistance to brokers and managers, including expense report creation, agreement drafting, invoice processing, marketing material creation, and meticulous document management. The ideal candidate will possess exceptional communication, time management, and organizational skills. This role requires a self-starter who is adept at multi-tasking and has a keen attention to detail.
Essential Job Duties:
General Administrative Duties:
Great communication, time management, and organizational skills.
Self-starter with attention to detail and ability to multi-task.
Data Management:
Perform full data import for each site, ensuring accuracy by verifying client worksheets, systems, leases, and reaching out to client admin when information is missing.
Provide previous rental history, including deal restructuring, types of escalations, and annual bumps.
Organize and manage leases/abstracts for each site, sorted client by client into scans.
Task Management:
Create To Do's when new sites are assigned.
Draft Documents as backup.
Provide drafting services for clients.
Financial and Contract Management:
Assist in quarterly reconciliation.
Ensure QuickBase backup for data integrity.
Handle Dispo contracts efficiently.
Submit bills on behalf of representatives directly to clients.
Other Job Functions:
Assist on various projects as needed.
Skills, Education and Experience
Bachelor’s degree; preferably in related subjects such as Economics, Finance, Mathematics, Business Law
Must be familiar with PC applications such as MS-Excel MS-PowerPoint and MS-Word.
Experience with computerized accounting systems a plus.
Strong analytical, writing and communication skills
Strong organizational and multi-tasking skills
Skills Required
- Bachelor's degree in related subjects like Economics, Finance, or Business Law
- Familiarity with PC applications like MS-Excel, MS-PowerPoint, and MS-Word
- Experience with computerized accounting systems
- Strong analytical, writing, and communication skills
- Strong organizational and multi-tasking skills
What We Do
Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leading commercial real estate advisor and service provider to large institutional investors, global corporations, and other owners and occupiers. Built with purpose and driven by excellence, Newmark’s comprehensive platform is uniquely tailored to provide superior outcomes to clients across the industry. For the twelve months ended December 31, 2025, Newmark generated revenues of nearly $3.3 billion. As of December 31, 2025, Newmark and its business partners together operated from approximately 175 offices with over 9,300 professionals across four continents.
