Alumni Engagement Coordinator

Job Requisition:

JR101752 Alumni Engagement Coordinator (Open)

Job Posting Title:

Alumni Engagement Coordinator

Department:

CC00157 WM001 | SOB | Development/Alumni Foundation

Job Family:

Staff - Administrative & Office Support

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Miller Hall

Primary Job Posting Location:

Posting Location - William & Mary

Job Description Summary:

William & Mary Business School Foundation (Foundation) supports the Raymond A Mason School of Business at William & Mary (School) through solicitation and receiving gifts on behalf of the School.
This position is essential to the daily operations of the Raymond A. Mason School of Business' Office of Advancement. It is responsible for the support of alumni engagement events operations, support of support of daily operations of the office, research and reporting, and management of related software tools. This individual will report to the Director of Alumni Engagement & Events.

Job Description:

Core responsibilities include but are not limited to: 

• Managing all aspects of soliciting and collecting event registrations and RSVPs, from design and concept of event invitations to managing the electronic collection of RSVPs.
• Assistance with all pre, onsite, and post alumni engagement event logistics.
• Reporting and analyzing event attendance and other success metrics and tracking this data systematically in the university's CRM system.
• Processing and recording vendor payment invoices and assisting in budget management for the Office of Advancement.
• First-line responsibility for communications, problem solving, and interaction with key stakeholders.
• Assist with data integrity initiatives, as they relate to the Mason School's alumni population.
• Support travel and expense reconciliation for Associate Dean.

Required Qualifications: Please make sure your cover letter and resume clearly indicate how you meet the following required qualifications:

• High School graduate equivalent combination of education and experience.
• Demonstrates a strong sense of customer service and is a team player who is also comfortable as a self-starter.
• Demonstrates outstanding interpersonal skills to develop and foster communication and teamwork with a diverse audience including alumni, donors, faculty, staff, students, and the College community.
• Excellent computer skills and proficiency with Microsoft Office products and a variety of computer applications including word processing, graphic design, spreadsheets, databases, and online system.
• Excellent verbal, written, and interpersonal communication skills and displays sensitivity to personal information.

Preferred Qualifications: Please make sure your cover letter and resume clearly indicate how you meet the following preferred qualifications:

• Bachelor's degree.
• Experience in higher education, or an industry that requires event planning, or marketing.
• Experience with CRM databases, event management software, and digital communication tools.

Conditions of Employment:

• Occasional early morning, evening, and/or weekend work as needed.
• Ability to lift up to 50 lbs.
• This position is restricted to the availability of funding.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

For full consideration, please upload these 3 attachments by 30 June 2026, the review date for this position:

• Resume
• Cover Letter
• List of three (3) professional references with contact information

This position is not eligible for work visa sponsorship.

Salary Range: up to $45,000 commensurate with experience.

Additional Job Description:

Job Profile:

JP0091 - Administrative & Office Specialist III - Nonexempt - Salary - S06

Qualifications:

Compensation Grade:

S06

Recruiting Start Date:

2026-05-26

Position Restrictions:

Restricted Funds

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Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.