AIC - Senior Subcontracts Coordinator

Summary:

At Aquatech, we tackle the challenges of water scarcity and complexity by leveraging technology, expertise, and financing to deliver comprehensive solutions that reduce carbon and recycled water footprint. As a leading global provider of water and process technology solutions, we help the world's most recognized companies achieve their sustainability and operational goals by implementing innovative approaches for water reuse, desalination, minimal and zero liquid discharge, and critical minerals recovery. Our work catalyzes the transition toward a more sustainable future and showcases our commitment to addressing water's role in climate adaptation. Learn more at www.aquatech.com

Aquatech has an immediate need for a full-time Senior Subcontracts Coordinator to work in our Canonsburg, PA office. The hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. The Senior Subcontracts Coordinator will perform the duties described in the job description below and will be considered an Exempt employee.

The ideal candidate will have a background in procurement, specifically within the technical commodities industry—valves, pumps, vessels, structural steel, piping, and other water treatment equipment. This candidate will have savvy negotiation skills, be highly organized, be a relationship builder, be customer service-driven, and be a team player.

Minimum Qualifications / Experience:

• Bachelor’s degree – (Supply Chain Management or Engineering).

• Seven (7) or more years of experience in purchasing (procurement) of technical commodities.

• Three (3) or more years experience with international purchasing.

• Three (3) or more years of experience with SAP, is preferred.

Job Description:

• Finalize orders with Subcontractors and Manage the Subcontractors until project completion (negotiate terms and conditions, field service rates, spare parts, shipping terms, deliverables schedule; then manage the document deliverables, free issue material, material/equipment deliverables, approve milestone invoices and document all correspondence with Subcontractor).

• Purchase all commodities and technical equipment (e.g., pumps, valves, controls, vessels, and piping) for the manufacturer of industrial water and wastewater treatment systems promptly.

• Reviews purchase requisition packages.

• Prepares bid requests. Reviews bid proposals and negotiate contracts within budgetary limitations and scope of authority.

• Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

• Prepares purchase orders.

• Receives and contacts vendors to find out the status of an order. 

• Contacts vendors with discrepancies in quantity and quality.

• Interfaces with all departments and resolves problems with purchased items.

• Data entry of all purchase orders.

• Copies data and compiles records and reports.

• Operates computer terminal to input and retrieve data.

• Traveling when needed to meet project requirements.

Skill Requirements:  

• Ability to get quotations from vendors & review them.

• Ability to negotiate supplier prices, delivery terms,s, and commercial terms and conditions.

• Ability to approve supplier invoices, manage appropriate purchasing budget, check for missing material in the assembly shop and follow,w up on partial deliveries.

• Ability to maintain project-specific procurement reports.

• Ability to handle nonconformances with our Quality department.

• Knowledge of industrial water and wastewater treatment systems is preferred.

• Prior purchasing experience with international vendors is desired.

• Working knowledge of SAP.

Benefits:

Aquatech offers a comprehensive benefits package, including paid time off, company-paid holidays, and a 401K plan (all benefits are based on eligibility).

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Job Demands:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

Minimum Qualifications / Experience:

• Bachelor’s degree – (Supply Chain Management or Engineering).
• Seven (7) or more years experience in purchasing (procurement) of technical commodities.
• Three (3) or more years experience with international purchasing.
• Three (3) or more years experience with SAP, preferred.