AI Marketing & Sales Virtual Assistant

Role Overview:

We are seeking a proactive and highly adaptable AI Marketing & Sales Virtual Assistant to support two primary business lines:

1. transmission & engineering consulting across Japan, Middle East, India, Europe, Africa, Brazil, Canada & US)
   
2. focused on knowledge continuity and AI-powered expert avatars
   

This role combines sales outreach, marketing support, light administrative/accounting assistance, and occasional content refinement. The ideal candidate is curious about AI, willing to learn cutting-edge technology, and comfortable engaging in cold outreach.

This is a long-term opportunity for someone eager to grow in an emerging AI niche.

Scope of Work:

• Sales & Marketing Support (Primary Focus)
  
• Conduct cold calling and outreach to potential clients
  
• Support email campaigns and follow-ups
  
• Research and build lead lists (initial lists will be provided; additional research required)
  
• Assist with marketing campaigns for AI knowledge management solutions
  
• Identify opportunities across industries (engineering, medical, legal, tourism, finance, etc.)
  
• CRM updates and tracking outreach activity
  
• Support business development initiatives
  
• AI Product Familiarization
  
• Learn core concepts of AI-based knowledge continuity systems
  
• Understand how the AI avatar solution works
  
• Communicate value propositions clearly to prospects
  
• Assist in positioning the product for different industries
  
• (Technical training will be provided. Engineering background not required.)
  
• Administrative & Accounting Support (Secondary Task)
  
• Assist with organizing and uploading receipts via Uncut (QuickBooks add-on)
  
• Help categorize expenses and prepare monthly submissions
  
• Reduce 4–6 hour monthly accounting preparation workload
  
• Light document organization
  
• Presentation & Content Support (Occasional)
  
• Proofread presentations (grammar, clarity, formatting)
  
• Provide “fresh set of eyes” review
  
• Minor formatting improvements
  
• Optional / Secondary Role:
  
• Role B: Content & Course Assistant
  
• Basic video editing
  
• Assist in preparing training materials
  
• Help structure course content
  
• Support content repurposing
  
• (This may be assigned to a separate VA depending on skill alignment.)
  

Required Qualifications:

Essential:

• Strong spoken and written English
  
• Comfortable with cold calling and sales conversations
  
• Willingness to learn advanced AI concepts
  
• Self-starter with strong initiative
  
• Organized and detail-oriented
  
• Comfortable working with minimal supervision
  
• Tech-savvy and adaptable
  

Preferred (Nice to Have):

• Experience in marketing or sales outreach
  
• Understanding of AI or technology concepts
  
• General knowledge of engineering, business, or professional services
  
• Additional language skills (e.g., German, French, or other languages)
  
• Experience with CRM systems
  

Personality Traits:

• Curious and intellectually engaged
  
• Resilient (comfortable with rejection from cold calls)
  
• Flexible with time zones
  
• Growth-oriented mindset
  

Tools Required:

• VA To Provide:
  
• Reliable computer/laptop
  
• Stable high-speed internet
  
• Headset for cold calling
  
• Backup power/internet preferred
  
•  
  

Client Will Provide:

• CRM access
  
• Lead lists (initial)
  
• Specific marketing tools
  
• AI training materials
  
• QuickBooks / Uncut access
  
• Any paid software required for the role
  

Work Hours & Shift:

• Starting with a minimum of 10 hours per week; flexible scheduling
  
• Prefer overlap with Pacific Standard Time (PST) business hours for cold calling
  
• No strict requirement to work full US daytime hours
  
• Some flexibility required on both sides
  
• Target Start Date: Flexible
  
• Dependent on client project activation and cash flow timing
  
• Immediate start possible once finalized