Afterschool Program Coordinator II - Buncombe

ABOUT US  

The nonprofit YMCA of Western North Carolina strengthens local communities through youth development, healthy living, and social responsibility. Founded in 1889, we engage more than 100,000 people – regardless of age, income, or background – to nurture the potential of children and teens, improve the region’s health and well-being, and provide opportunities to give back and support the community. We do this through seven YMCAs, dozens of program sites, and YMCA Camp Watia. As the state’s largest provider of licensed school-age childcare, we give more than 1,000 children a day the opportunity to learn, grow, and thrive. We are made up of people of all ages, from all backgrounds, working side by side to ensure that everyone can reach their full potential with dignity. Thus, we are “For All”. Our core values are caring, honesty, respect, and responsibility, and they guide everything we do. We are committed to being an organization that exposes and addresses social constraints that limit and/or negatively affect all humans from all walks of life. We recruit staff who are passionate about giving back to the community, helping people, and upholding our core values. For more information, please visit ymcawnc.org.

ABOUT THE ROLE

The Program Coordinator leads the Out-of-School Time (OST) program at an assigned facility. Facility assignment may be permanent or may vary by day based on operational need. Regardless of site assignment, the essential functions, qualifications, and expectations of this role remain consistent.  The Program Coordinator must have the competencies, skills, and proven leadership ability to successfully carry out the YMCA mission, goals, and vision for serving the community under the direction and guidance of the District Program Director. Hours vary seasonally, with a mandatory 40-hour workweek during summer camp and school's out weeks and a minimum of 32 hours during after-school programming.

ESSENTIAL FUNCTIONS

• Coordinates the day-to-day operation of the out-of-school-time program. 
• Provides daily supervision and activities for a group of program participants. 
• Collaborates with the Youth Services Directors to ensure that all program activities are planned and implemented in compliance with all required policies of the YMCA of Western North Carolina and state and federal regulations. 
• Creates, completes, reviews, updates, revises, stores, and maintains records as required.  
• Provides orientation and ongoing support for program staff, including group leaders, tutors, and volunteers. 
• Coordinates with the school's administration, teachers, and other community partners to successfully implement the program and meet participants' needs. 
• Regularly assesses program supplies, venues, and staffing and collaborates with Youth Services Directors to address identified issues. 
• Plans and implements meaningful opportunities for parent, family, and community engagement with the YMCA program on a regular basis. 
• Parent Communication through daily check-ins and monthly newsletters.  
• Follows established protocols to coordinate incident and emergency response. 
• Utilizes standard business software systems (Microsoft Word, Excel, PowerPoint, Teams; Daxko Operations and Attendance Tracker) and hardware systems (laptops, printers, smartphones, 2-way radios) to accomplish daily administrative and operational tasks. Average 15 hours per week. 
• Facilitates integration of the YMCA program and mission into the school culture in collaboration with school leadership. 
• Monitors and promotes participant recruitment to ensure optimal program enrollment. 
• Supports the YMCA's Annual Campaign through donor stewardship. 
• Models inclusive behaviors and embraces all dimensions of diversity
• Supports service line/department in actively working toward association-level objectives, as measured by identified goals/KPIs
• Participates in the budgeting process within their service line/department and serves as a good steward of association resources
• Performs all other duties assigned.

ABOUT YOU

  Qualifications

• Must be at least 21 years of age. 
• Must have at least a high school diploma or equivalent. 
  • A bachelor's degree related to the assigned program is preferred.
• Must obtain DCDEE WORKS Program Coordinator qualification within 6 months of hire.
• A minimum of 2 years of relevant experience working with youth in an educational or recreational setting (if applicable to service line), including at least 2 years in an administrative or leadership supervisory capacity with demonstrated decision-making ability. 

Knowledge, Skills, and Abilities

• Excellent personal computer skills and experience with standard business software.
• Requires strong organizational skills, prioritization of workloads in order to meet deadlines, as well as detail orientation and conscientiousness.
• Must have excellent interpersonal, public relations, and communications skills.  
• Must possess oral, auditory, and written communication skills appropriate for interacting with children and adults. 

​​​​PHYSICAL ASPECTS OF THE JOB

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to stand and/or be active for extended periods of time.
• Must be able to lift 35 pounds.
• Must be able to clearly see, hear, and speak.
• Must be able to solve, reason, make decisions, and use sound judgment when distracted by noise and activity.

BENEFITS PACKAGE

Full-time employees receive medical, dental and vision insurance, group life insurance and long-term disability paid by the Y; short-term disability, term life insurance and dependent life insurance is available for purchase; generous paid time off, retirement plan with employer contribution of 12% of salary (subject to eligibility requirements), free YMCA membership, free afterschool childcare and summer day camp and program discounts.

The YMCA of Western North Carolina is committed to equal opportunity in terms and conditions of employment for all employees and job applicants without regard to race, color, faith, gender, pregnancy, national origin, age, disability, sexual orientation, gender identity, veteran status, citizenship status, genetic information, gender expression, or any other characteristic protected by applicable law, except where a bona fide occupational qualification applies.