The Role
Coordinates institutional events, alumni and grandparent engagement, volunteer committees, donor stewardship, fundraising initiatives, grant research, and advancement communications. Manages event logistics, vendors, budgets, registrations, records, and engagement reporting while cultivating donors and supporting annual fund, endowment, and capital campaign activities. Requires occasional evening and weekend work.
Summary Generated by Built In
Description
The Advancement Coordinator plans and executes major institutional events while strengthening engagement and philanthropic support among alumni, grandparents, parents, volunteers, and community supporters. Reporting to the Director of Advancement, this position leads event execution, constituent engagement, and assigned fundraising initiatives that support CAK's advancement strategy and mission.
Requirements
- Plan and execute major institutional and advancement events, including the Annual Gala, Golf Tournament, Clay Shoot, Grandparents Day, alumni events, donor receptions, chapel gatherings, performances, and other assigned school initiatives.
- Manage all event logistics, including timelines, budgets, registrations, vendor relationships, volunteer coordination, setup, and event-day operations.
- Collaborate with school leadership, faculty, staff, volunteers, and community partners to ensure successful event execution and an exceptional guest experience.
- Develop and implement engagement opportunities for alumni and grandparents that strengthen relationships with Christian Academy of Knoxville.
- Coordinate alumni programs, reunions, networking events, class initiatives, and other constituent engagement activities.
- Support alumni and grandparent giving efforts through relationship-building, stewardship, communications, and donor engagement strategies.
- Support volunteers serving through the WPA, WAC, Arts Council, and other school-affiliated groups.
- Coordinate meeting logistics, communications, and administrative support for volunteer committees and leadership teams.
- Assist with annual fund initiatives, endowment support, capital campaign preparation, and other advancement fundraising efforts.
- Cultivate, solicit, and steward donors and prospective donors within assigned constituencies.
- Identify, research, and pursue grant opportunities while assisting with foundation and corporate funding requests.
- Partner with the Communications and Marketing Office to create donor, alumni, grandparent, event, and advancement-related communications.
- Maintain accurate constituent, donor, volunteer, and event records within the school's database systems.
- Track event participation, fundraising results, and engagement metrics, providing reports and recommendations for future improvement.
- Assist with donor acknowledgment, stewardship, and follow-up activities to ensure meaningful and timely engagement.
- Represent Christian Academy of Knoxville at school, community, and advancement events.
- Work occasional evenings and weekends to support advancement and school-related events.
- Other duties as assigned by the Director of Advancement.
Qualifications (Preferences):
- Commitment to CAK's mission, statement of faith, and Christ-centered educational environment.
- Bachelor's degree preferred.
- Two or more years of experience in event planning, advancement, nonprofit administration, hospitality, or a related field preferred.
- Experience with writing grants or engaging with other foundations for support
- Strong organizational, communication, and relationship-building skills.
- Ability to work collaboratively with staff, volunteers, vendors, and community constituents.
- Ability to work evenings and weekends as needed.
Skills Required
- Commitment to the school's mission, statement of faith, and Christ-centered educational environment
- Bachelor's degree
- Two or more years of experience in event planning, advancement, nonprofit administration, hospitality, or a related field
- Experience writing grants or engaging with foundations for support
- Strong organizational, communication, and relationship-building skills
- Ability to collaborate with staff, volunteers, vendors, and community constituents
- Ability to work evenings and weekends as needed
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The Company
What We Do
Christian Academy of Knoxville is a premier private, college-preparatory Christian school serving preschool through 12th grade. Founded in 1977, it offers a Christ-centered education with a focus on academics, faith, and extracurricular activities.
