Admission Data Manager

About All Saints’  

Located on 147 acres in west Fort Worth, All Saints’ Episcopal School is a premier co-educational Age 3 - Grade 12 college-preparatory day school serving approximately 1,260 students who benefit from small class sizes, an award-winning arts program, and championship caliber athletic program. We are one of the largest Early Childhood - Grade 12 Parish-independent Episcopal day schools in the country, and our graduates attend a wide variety of selective colleges and universities. The school is dual accredited by the Independent Schools Association of the Southwest and the Southwestern Association of Episcopal Schools and is a member of the National Association of Independent Schools and the National Association of Episcopal Schools. Read about what makes our Episcopal learning environment so dynamic by visiting www.aseschool.org. 

Job Title: Admission Data Manager 

Job Description  

This position requires a person with strong organizational and detail-oriented skills in a multi-tasking environment. The Admission Data Manager is a dual-role professional responsible for the integrity of the school’s recruitment data and the excellence of the prospective family experience. This individual serves as a primary "face of the school," requiring a blend of technical proficiency in database management (Blackbaud/Finalsite) and exceptional interpersonal skills to guide families through the enrollment funnel. Additionally, this person would oversee the scheduling of admission testing and administration.  

Job Responsibilities 

• Maintain the family record database (Blackbaud) and recruiting systems; process applications, manage enrollment/matriculation, and generate ad-hoc reports. 

• Oversee the scheduling and administration of admission testing for all applicants (Kindergarten through Grade 12). 

• Serve as the lead for admission technology, including Finalsite RSVP forms, Blackbaud troubleshooting for families, and the digital distribution of contracts and decisions. 

• Manage the admission email and phone lines; proactively respond to inquiries, assign leads to staff, and coordinate school-wide visitor notifications. 

• Plan and execute admission events and campus visits, including scheduling, preparing marketing materials, and managing onsite signage and supplies. 

• Provide a premier "first impression" experience by greeting visitors, conducting tours as needed, and supporting families throughout the admission cycle. 

• Partner with the Registrar and Advancement teams on database integrity and support the wider admission team with operational needs. 

• Ensure strict confidentiality and professional discretion regarding all family records and sensitive school data. 

Qualifications 

• Strong Microsoft Office skills (Excel/Mail Merge); experience with Blackbaud and Finalsite preferred. 

• Outstanding people skills with the ability to interface professionally with diverse populations. 

• Highly organized with the ability to prioritize tasks and meet deadlines in a fast-paced, multi-tasking environment. 

• A collaborative, "all-hands-on-deck" approach with a commitment to the school’s mission and values. 

• Understands independent school structures and the ability to work flexible hours (including occasional evenings) for key events. 

All Saints’ Episcopal School of Fort Worth is an equal-opportunity employer. All employment decisions are made without regard to race, color, religion, gender, veteran or marital status, age, national or ethnic origin. It does not discriminate on the basis of race, color, religion, gender, veteran or marital status, age, or national and ethnic origin in administration of all phases of the employment relationship, including recruitment, advertising, hiring, promotion, demotion, layoff, termination, rates of pay, and all other forms of selection, training, and compensation.