Adminstrative Assistant

Who We Are 

Horizon Sports and Experiences (HS&E) was created to provide a differentiated and comprehensive approach for clients engaging in sports and experiential marketing. With a fully-integrated service model, HS&E includes a core focus on IP creation and monetization, strategic advisory and consulting, media rights, sponsorship, sales, and experiential strategy and activation – transforming marketers' ability to more seamlessly and effectively leverage their brand assets, content, and engagement strategies to drive increased growth. 

What You'll Do 

• Oversee agency Chief Growth Officer schedule (and plan logistics including calls, select e-mail/text correspondence, travel, IT needs, other admin tasks) 

• Schedule standing weekly & monthly meetings with key stakeholders 

• Prepare and secure monthly reports as directed 

• Prepare materials as needed for meetings, presentations, etc. in advance to ensure leader is prepared with proper context 

• Schedule, support and organize agenda for new business weekly sales calls and new business development  

• Research business/marketing strategy of upcoming agency prospects 

• Research potential prospects in targeted/defined growth categories 

• Build decks for sales presentations and work with internal creative team as needed 

• Handle all work-flow follow-up on internal/external activity as directed 

Develop and maintains a contact database 

Maintain a positive work environment for employees as a team player 

Photocopying, distribution, filing, ordering offices supplies, faxing/mailing correspondence or packages, or other services.  Knowledge of various mailing and overnight companies helpful. 

Arrange catering needs for client meetings  

Perform other general administrative/project management duties as assigned  

Support agency growth strategy/initiative efforts as directed  

Who You Are  

• Ability to handle confidential information with a high level of professionalism and discretion  

• Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure  

• Great interpersonal skills; proactive, flexible and a strong decision-making ability  

• Ability to take initiative and prioritize workload 

• A strong writer/editor of internal and external correspondence 

Preferred Skills & Experience 

• BA/BS or 3 - 5 years of equivalent administrative assistant experience for a senior-level executive            

• Extremely organized and detail oriented while working in a fast-paced environment, sometimes under pressure 

• Proficient with Microsoft Office, with a proven track record of creating PowerPoint presentations 

• Able to handle confidential information with a high level of professionalism and discretion 

• Expert level written and verbal communication skills 

• Internet and pop culture/sports savvy  

• Great interpersonal skills and the ability to interact with staff at all levels 

• Proactive, flexible and a strong decision making ability 

• Strong phone skills 

Certificates, Licenses and Registrations   

N/A   

Physical Activity and Work Environment   

N/A   

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.