Administrator

In the middle of the energy transition, businesses and governments are faced with significant challenges. But the pace and scale of change mean every decision is made under mounting pressure. Now, more than ever, companies need reliable data, analytics and actionable insight.

Wood Mackenzie is the leading global provider of data and analytics solutions for the renewables, energy and natural resources sectors.

Wood Mackenzie’s services include data, analytics, insight, events and consultancy. A trusted partner for over 50 years, Wood Mackenzie’s team has over 2,300 experts across more than 30 global locations who cover the entire supply chain.

Wood Mackenzie Values

• Inclusive – we succeed together
• Trusting – we choose to trust each other
• Customer committed – we put customers at the heart of our decisions
• Future Focused – we accelerate change
• Curious – we turn knowledge into action

Wood Mackenzie are the global research, analytics, and consultancy business powering the natural resources industry. For 50 years, we have been providing the quality data, analytics, and insights our customers rely on to inspire their decision making.

Our dedicated oil, gas & LNG, power & renewables, chemicals, metals & mining sector teams are located around the world and deliver a variety of projects based on our assessment and valuation of thousands of individual assets, companies, and economic indicators such as market supply, demand, and price trends.

We have over 1,900 employees in 30 locations, serving customers in nearly 80 countries. Together, we inspire and innovate the markets we serve – providing invaluable intelligence to help our customers overcome the toughest challenges, and make strategic decisions that will, ultimately, accelerate the world’s transition to a more sustainable future.

WoodMac.com

Wood Mackenzie brand video

Role Purpose

This office based role is to provide comprehensive administrative support to the business, collaborating with colleagues across different functions and within the global Administration team to ensure a smooth support service is provided to the business.

Main Responsibilities

• Provide general administrative support as required, including: collating/formatting information, binding, couriering, filing, faxing, photocopying, scanning, and answering telephone calls

• Organise travel and accommodation for team (including visas, currency, taxi bookings, office notification forms)

• Process expense claims in a timely manner as well as raise requisitions for invoices

• Maintain presentations, records, spreadsheets and databases

• Set up and assist with conference calls

• Maintain shared folders i.e. admin databases

• Welcome client visitors and visiting colleagues from other Wood Mackenzie offices, creating a positive impression in support of the Wood Mackenzie brand

• Work closely with other Administrators to share best practice and ensure comprehensive administrative support to the business

• Provide administrative cover for other Administrators and Reception as required

• Assist with catering requirements for client meetings as required

• Assist with in-office client event logistics incl. name tags, registration

• Any other duties as required of the role

About You

• Candidates should have experience providing administrative support to a large team in a professional environment

• They should enjoy working in a pressured environment where tight deadlines are a regular occurrence

• A willingness to demonstrate initiative and progress current skillset

• Must have excellent communication and organisational skills

• Be able to prioritise effectively and proactively use their own initiative 

• Proficient knowledge of Outlook and formatting of Word documents is required, as well as basic Excel and Powerpoint skills

Expectations

• This role is office based and the successful candidate will be expected to work the majority of their working week from one of our offices

• This role is expected to be a full-time role

• As a key contact for all team members, the candidate should be a great communicator with a proactive approach.

• The candidate should be comfortable working in an intensive environment where tight deadlines are a regular occurrence

• Excellent organization, adaptability and prioritisation skills will be needed to succeed in this position

• The candidate should have a customer-orientated approach

Equal Opportunities

We are an equal opportunities employer. This means we are committed to recruiting the best people regardless of their race, colour, religion, age, sex, national origin, disability or protected veteran status. You can find out more about your rights under the law at www.eeoc.gov 

If you are applying for a role and have a physical or mental disability, we will support you with your application or through the hiring process.

Find out more at [email protected]