About Northern Trust
As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.
Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.
With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Role/ Department:
This is an exciting opportunity for the individual to progress their career in the global funds or financial services industry.
The role requires the delivery of professional, effective, high quality corporate secretarial and statutory services in relation to of a number of private equity, traditional / listed fund and fiduciary company secretarial and general governance matters, plus providing a technical escalation for all company secretarial queries from internal parties.
You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.
The purpose of this position is to carry out routine day-to-day company secretarial services and administration of corporate and fund structures under the direction of a Company Secretarial Consultant (Team Leader).
The key responsibilities of the role include:
Responsibility for delivering a professional, effective and high quality technical company secretarial and statutory guidance to internal partners, traditional / listed funds clients, a large portfolio of private equity and fiduciary clients.
Managing a large portfolio of private equity and fiduciary clients statutory and governance requirements.
Maintaining the corporate and internal records and management of the statutory requirements and statutory books for portfolio of clients (e.g. statutory returns, annual and ad hoc filings, etc.). Preparing registers of members, directors and secretaries, ensuring that all amendments are made, and requests for registers are dealt with in a timely manner.
Arranging execution of entity documentation i.e. board, shareholder resolutions, share transfers etc.
Liaising with external directors and chairpersons, internal relationship managers and client service delivery managers.
Liaising with external regulators, registries, government bodies and advisers, such as lawyers and auditors.
Proactively supporting or leading department strategic projects.
Proactively supporting or leading annual statutory projects including annual validations, annual general meetings and GDPR.
Assisting with all aspects of company secretarial matters including the preparation of agendas, collation and distribution of board packs, obtaining directors availability, attending meetings, drafting minutes and resolutions for routine matters, and, for listed clients, supporting listing obligations associated with client boards (including daily buy-backs/tap issue monitoring).
Building and maintaining strong working relationships with clients, colleagues and other business contacts.
Skills/ Qualifications:
The successful candidate will benefit from having:
Working towards the CGI Level 4 Certificate in International Finance & Administration (or similar - desirable).
Good attention to detail.
Good interpersonal skills are required to develop close working relationships with colleagues, clients and business contacts.
Effective communication (written and verbal) with a good command of the English language.
Ability to manage time and prioritise caseload effectively in order for deadlines to be met.
Proficient with the Microsoft Office suite (particularly Word, Excel and MS Teams) and other related office software, such as PDF tools.
Understanding of the end-to-end board meeting process.
Working with Us
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.
Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.
Reasonable Accommodation
Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected], or alternatively you can discuss your individual requirements with the recruiter you are working with.
Skills Required
- Experience delivering company secretarial and statutory services
- Managing portfolios of private equity, fiduciary or listed fund clients
- Preparing statutory filings, registers, minutes and resolutions
- Understanding of end-to-end board meeting process and listing obligations
- Proficient with Microsoft Office (Word, Excel, Teams) and PDF tools
- Good attention to detail
- Effective written and verbal communication in English
- Working towards or holding CGI Level 4 Certificate in International Finance & Administration or similar
Northern Trust Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northern Trust and has not been reviewed or approved by Northern Trust.
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Retirement Support — Retirement offerings are positioned as a standout, with a 401(k) plus an additional employer-funded pension described as a differentiator. This combination is repeatedly framed as a meaningful offset within total rewards, especially for long-term financial security.
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Leave & Time Off Breadth — Time-off benefits are depicted as generous, spanning paid time off, holidays, and dedicated paid volunteer time. The breadth of leave options is highlighted as a consistent strength that supports work-life balance.
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Healthcare Strength — Health coverage is characterized as comprehensive, typically including medical, dental, vision, and mental-health support through an assistance program. The offering is portrayed as robust and family-supportive, with multiple plan options in some descriptions.
Northern Trust Insights
What We Do
As a global leader in innovative wealth management, asset servicing and investment solutions, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. A globally recognized Fortune 500 Company in continuous operation since 1889, we’ve built a legacy of empowering clients to reach their goals with confidence. Since our roots as a trust bank, we’ve grown to a global presence with more than 24,000 employees in more than 20 countries and across six core business units: Wealth Management Asset Management Asset Servicing Technology Corporate Functions Enterprise Operations Join a Team That’s Achieving Greater At Northern Trust, we refer to our employees as partners – with good reason. We understand that relationships are the key to our success. Here you’ll join a diverse and inclusive team of innovators with the drive to challenge the way things have always been done. Instead of choosing between a dynamic career and work-life balance, enjoy working with a team that supports your goals in the office and at home. We’ll help you get where you want to go without sacrificing what matters most to you. Delivering value and adhering to our enduring principles What are enduring principles? Since our founding, they have guided our strategy and success. Thanks to the dedication of our partners, Northern Trust continues to thrive by adhering to three enduring principles: service, expertise and integrity . What does this mean? Service Northern Trust has a relentless drive to provide exceptional service to our clients, our partners and our communities. We set new standards and go above and beyond in our commitment to delivering greater results. Expertise Expertise is at the core of who we are. We focus sharply on what we do well. From expanding our capabilities, to hiring talented professionals to developing innovative solutions, our expertise is why we continue to be a trusted advisor for generations of families and institutions. Integrity Operating with uncompromising ethics is central to Northern Trust’s heritage. As a result, our clients, partners and communities know they can rely on us. For more than 130 years, our integrity has been our guide – and that will never change.
Why Work With Us
At Northern Trust, we go further because we go together. We embrace flexibility, encourage balance, and prioritize inclusion at all levels, working together to keep you connected. We are committed to our employees—all 24,000 of them. Whether this is a first step or a bold new leap in your career, we’re here to help you move forward.
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