Administrator- Japanese Support Team

Position Summary:

Responsible for diversified and confidential secretarial duties for Astemo Indiana, Inc. full-time directors as well as AM region executive members. Coordinates events involving VIP visitors. Prepares/initiates correspondence, etc.  Schedules appointments, meetings and travel itineraries, and coordinates related arrangements.
Supports payroll preparation for USIN expats. Also supports expat tax filing, visa applications, and other expat related items. Supports USIN employees dispatched to Japan as expats when such position exists.

Position Duties and Responsibilities

Time Spent

Performs administrative tasks for USIN full-time directors and xEV BU upper management members on following items: Assists in preparing correspondence, scheduling appointments and meetings including communicating and clarifying priority of meeting/arranging accordingly. Assists in scheduling travel itineraries and coordinating related arrangements.  Coordinates events involving VIP visitors from customer and Astemo group for major events. Assist in preparing/ submitting necessary documents to the company such as travel expense reports and company credit card expense reports. Assists in arrangement for ceremonial occasions.

50%

Supports expat payroll preparation

30%

Supports expat tax filing, visa preparation, and other expat related items

15%

Other duties as assigned

5%

• High School Diploma or GED
• Knowledge of computer systems and spreadsheets necessary to perform job duties
• Bilingual in both English and Japanese languages (ability to read, write, speak fluently in both languages)
• Excellent communication, interaction and customer service skills

• 2-year college degree in related field (interpretation/translation experience)
• Minimum of 3 years related work experience

Skills and Abilities:

• Excellent analytical and problem-solving skills and maintain a high degree of accuracy and attention to detail
• Ability to maintain a high level of flexibility and to be able to adapt to changing requirements and priorities
• Ability to promote and exemplify Astemo MVV (Mission, Vision, Values) and maintain a clean and orderly work environment in accordance with “6S.”
• Ability to maintain strict confidentiality
• Ability to make sound business decisions, exercise good judgment, and maintain high level of motivation
• Ability to utilize effective written and verbal communication and interaction skills with people at all levels (both internal & external) in a multicultural, multinational environment
• Ability to Maintain knowledge of all processes, procedures and equipment within area of responsibility
• Strong written & verbal skills in both Japanese and English
• Willing to work morning and evening overtime hours

Supervisory Responsibilities:

• Will not supervise

Software:

• Basic experience required in Windows, MSWord, PowerPoint, and Excel

Essential to Job Functions – Physical and/or Mental Restrictions:

• Ability to work for long periods of time while sitting
• Ability to lift and/or move up to 25 pounds
• Visual ability to work accurately with detailed information and a computer screen
• Full Motor Skills

Work Environment – Travel, Noise, Smells, Quiet, Indoors or Outdoors, etc.

• May require up to 5% travel
• Open-Office Setting
• Factory Setting with Noise

Equipment Used:

• Personal Computer
• Cell Phone
• Various office equipment as need for work functions