Administrator, Human Resource & Office Management

Responsibities

• First point of contact for all HR & OM related queries
• Administer HR related documentation, such as but not limited to employment contracts, confirmation letters, promotion letters, extension of probation, visa applications, certifications etc
• Prepare and keep up-to-date employee P-files
• Input and update data in a timely manner into Workday – HR Information System
• Prepare requisitions and conduct onboarding for new employee
• Provide support to Payroll team with inputs
• Research on HR related matters when requested
• Keep up to date with changes in labour regulations
• Prepare and maintain ad hoc reports and queries
• Compose and distribute routine written correspondence from HR
• Collect, sort and distribute incoming correspondences
• Maintain administrative forms and manuals
• Maintain the service providers/vendors contacts
• Routinely update service contracts
• Work closely with the building management and its related service providers for the smooth functioning of the office
• Other administrative duties as assigned

Qualifications and education requirements

• Diploma in Human Resources/Administration or Office Management with minimum 3 years of experience in Human Resource Administration/Office Management
• Past working experience within an international/multicultural environment is an added advantage
• Proficiency in IT skills, particularly Microsoft office
• Knowledge of HRIS an added advantage e.g., Workday, Ceridian
• Professional, proactive and positive CAN DO attitude
• Has excellent organisational skills with the ability to prioritize and effectively manage conflicting and competing priorities
• Is Independent, goal-oriented and self-motivating personality
• Fluent in English (verbal/written)
• Be prepared to travel regionally, and willing to work outside office hours
• Team player