The Role
Provide secretarial and administrative support to Partners, Directors and the Heathrow team: manage diaries, meetings, documents, client onboarding/admin, financial processing, reception cover, travel and office coordination to ensure smooth day-to-day operations.
Summary Generated by Built In
Are you an experienced administrator who enjoys being at the centre of a busy professional office?
We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination.
The role is fully office-based, five days per week, so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow.
Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary.
We are looking for an organised and proactive Administrator to support our Partners, Directors, Senior Managers and wider team in our Heathrow office. This is a varied position combining secretarial support, client administration and day-to-day office coordination.
The role is fully office-based, five days per week, so it would particularly suit someone who lives locally or within a comfortable daily commute of Heathrow.
Please note that while the role is being advertised externally as Administrator, Heathrow, the successful candidate’s official internal job title will be Secretary.
What you’ll be doing
- Providing secretarial and administrative support to Partners, Directors, Senior Managers and the wider Heathrow team
- Managing diaries, arranging meetings and preparing meeting rooms and refreshments
- Preparing and formatting letters, reports, proposals, presentations and meeting minutes
- Supporting client onboarding and anti-money laundering procedures, including engagement letters, client set-up forms and related documentation
- Maintaining accurate client records, contact details and filing systems
- Supporting the administration of client accounts and tax returns, with training provided on the relevant systems
- Processing invoices, expenses and other routine financial administration
- Coordinating travel, accommodation, couriers, post and banking where required
- Providing reception cover as part of the office rota and welcoming clients and visitors
- Assisting with client meetings, office events and social activities
- Helping with the smooth day-to-day running of the Heathrow office, including ordering supplies and maintaining office records
What we’re looking for
- Previous experience in an administrative, secretarial, team support or personal assistant role
- Experience gained within a professional services, accountancy, legal, financial services or similarly structured corporate environment
- Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
- Experience preparing and formatting professional documents, reports and spreadsheets
- Excellent written and verbal communication skills
- Strong organisational skills, with the ability to manage competing priorities
- High attention to detail and a discreet approach to confidential information
- A proactive, flexible and dependable working style
- Confidence working independently while contributing to a close-knit office team
- A professional and welcoming approach when dealing with clients, visitors and colleagues
- The ability to attend the Heathrow office five days per week
Why join us?
This is a great opportunity to become a valued member of a friendly and established office, working closely with colleagues at different levels of the business. You will have a varied workload, regular contact with clients and the opportunity to take ownership of activities that help the team and office operate effectively.
- Salary: Transparent pay framework & promotion opportunities to recognise your contributions and performance.
- Generous Annual Leave: Enjoy 25 days plus three days off at Christmas.
- Comprehensive Wellbeing Support: Private Health Insurance, Access to Digicare+, Employee Assistance Programme, and more!
- Inclusive Employer: Be part of a diverse team with equity, inclusion, and flexibility at the core
About
At Moore Kingston Smith, we believe in the potential of people to make a positive impact, fuelled by the power of genuine understanding. Working with small, medium and large clients, we are a multi-disciplinary advisory, tax and audit firm with expertise across multiple sectors, uniquely positioned to help people realise their ambitions. Our London and regional teams deliver quality results locally and nationally, and worldwide alongside the Moore Global network. Through respect, collaboration and active listening, understanding is at the heart of everything we do with our clients, colleagues and communities. We value people and projects that promote positive change for the future. Come and join us to make a difference.
Skills Required
- Previous experience in an administrative, secretarial, team support or personal assistant role
- Experience within professional services, accountancy, legal or financial services environments
- Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
- Experience preparing and formatting professional documents, reports and spreadsheets
- Excellent written and verbal communication skills
- Strong organisational skills and ability to manage competing priorities
- High attention to detail and discreet handling of confidential information
- Proactive, flexible and dependable working style
- Ability to work independently and as part of a close-knit office team
- Professional and welcoming approach when dealing with clients, visitors and colleagues
- Ability to attend the Heathrow office five days per week
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The Company
What We Do
Moore Kingston Smith is a multi-disciplinary advisory, tax, and audit firm with expertise across multiple sectors, uniquely positioned to help people realize their ambitions.
