About Northern Trust
As a global leader in innovative wealth management, asset servicing, asset management and banking services, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families, corporations and institutions.
Since 1889, we have aligned our efforts with our three guiding Principles That Endure: Service, Expertise, and Integrity. Together, they reflect the three cornerstones of business conduct which we strive to instill in our employees, whom we call partners, and to provide to our clients and the communities we serve worldwide.
With more than 135 years of financial experience and over 24,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.
Role/ Department:
The Administrator will report directly to the team leader and will be responsible for managing her/his own portfolio of clients (regulated and unregulated funds such as UCITS, UCIs, SIFs, SICARs, RAIFs, SCSp set up as under different legal structures such SARLs, SA, SCA, SCS, SCSps, FCPs etc). She/he will ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures while growing within a team and as a professional.
The Corporate and Domiciliary Services Department is comprised of 13 partners, all working together closely to achieve great results and excellent service to our client.
The key responsibilities of the role include:
- Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, entities, with supervision
- Manage and mitigate risk, within the day to day activities and escalate as appropriate
- Maintain statutory books and regulatory filings for the assigned portfolio of clients
- Organise, prepare agendas for and attend client board / investor / committee meetings
- Produce minutes, action points and follow up for clients within agreed deadlines
- Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
- Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
- Attend on-boarding / client service review meetings (as necessary)
- Ad hoc tasks as requested
Skills/ Qualifications:
The successful candidate will benefit from having:
- University qualification
- In-depth experience working in a Luxembourg corporate environment
- Fluent in English - French and/or German advantageous
- Strong drafting skills in English
- Good knowledge of the Luxembourg corporate law (Laws of 1915)
- Experience attending large board meetings and taking minutes with tight timelines
- Knowledge of the LBR platform and/or ability to perform RCS and RBE filings
- Experience of Microsoft Outlook and Office
- Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
- Knowledge of and/or Exposure to various types of regulated and unregulated vehicles including, but not limited to, RAIFs, SIFs, SICARs, SCSp,
- SCAs/SA/Sàrl, SICAVs, FCPs and Management Companies
- Experience with client facing situations and familiarity with the Luxembourg legal environment
- Strong verbal and written communication skills, with the ability to interact with individuals at all corporate levels
- Attention to detail and accuracy
- Organisational skills with the ability to prioritise and escalate potential risks
- Ability to work in a team and with external parties
- Ability to work autonomously in large part
- Interest in developing knowledge and skills
- Basic knowledge on Northern Trust through publicly available means of information such as website, RCS etc
Working with Us
As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to an inclusive workplace and assisting the communities we serve.
Philanthropy is deeply rooted in Northern Trust’s history and is an essential element of our culture. Employees around the world give their time and talent to work for the greater good of their communities.
Reasonable Accommodation
Northern Trust is committed to working with and providing adjustments to individuals with health conditions and disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at [email protected], or alternatively you can discuss your individual requirements with the recruiter you are working with.
About Our Luxembourg Office
In 2024, the Northern Trust Luxembourg office celebrated their 20th anniversary, an important chapter in their history. Having opened in 2004 to support one client, they have since grown their client base substantially and increased their headcount significantly, which now stands at over 400.
From modern fully equipped meeting rooms to a vast canteen with a view over a vegetable garden, maintained by our team all year round, and a rooftop where beehives have been installed, this space is truly a source of pride for our team. Learn more.
Skills Required
- University qualification
- In-depth experience working in a Luxembourg corporate environment
- Fluency in English
- Strong English drafting skills
- Good knowledge of Luxembourg corporate law, including the Laws of 1915
- Experience attending large board meetings and taking minutes under tight deadlines
- Knowledge of the LBR platform or ability to perform RCS and RBE filings
- Experience with Microsoft Outlook and Microsoft Office
- Knowledge of Diligent Boardbooks or another board packaging software
- Knowledge of or exposure to regulated and unregulated investment vehicles, including RAIFs, SIFs, SICARs, SCSp, SCA, SA, SARL, SICAVs, FCPs, and management companies
- Experience in client-facing situations and familiarity with the Luxembourg legal environment
- French and/or German language skills
- Strong verbal and written communication skills
- Attention to detail and accuracy
- Organizational skills, prioritization, and ability to escalate potential risks
- Ability to work effectively with teams and external parties
- Ability to work autonomously
- Interest in developing knowledge and skills
- Basic knowledge of Northern Trust through publicly available information
Northern Trust Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Northern Trust and has not been reviewed or approved by Northern Trust.
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Retirement Support — A 401(k) with company match alongside an employer‑funded defined‑benefit pension is highlighted in employer‑verified materials and filings, setting the retirement package apart from many private employers.
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Leave & Time Off Breadth — PTO is portrayed as solid overall, and two paid volunteer days per year are clearly documented across corporate materials.
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Parental & Family Support — Company sources and postings reference paid parental and caregiver leave and recent enhancements to parental benefits, indicating meaningful family support within the package.
Northern Trust Insights
What We Do
As a global leader in innovative wealth management, asset servicing and investment solutions, Northern Trust (Nasdaq: NTRS) is proud to guide the world’s most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity. A globally recognized Fortune 500 Company in continuous operation since 1889, we’ve built a legacy of empowering clients to reach their goals with confidence. Since our roots as a trust bank, we’ve grown to a global presence with more than 24,000 employees in more than 20 countries and across six core business units: Wealth Management Asset Management Asset Servicing Technology Corporate Functions Enterprise Operations Join a Team That’s Achieving Greater At Northern Trust, we refer to our employees as partners – with good reason. We understand that relationships are the key to our success. Here you’ll join a diverse and inclusive team of innovators with the drive to challenge the way things have always been done. Instead of choosing between a dynamic career and work-life balance, enjoy working with a team that supports your goals in the office and at home. We’ll help you get where you want to go without sacrificing what matters most to you. Delivering value and adhering to our enduring principles What are enduring principles? Since our founding, they have guided our strategy and success. Thanks to the dedication of our partners, Northern Trust continues to thrive by adhering to three enduring principles: service, expertise and integrity . What does this mean? Service Northern Trust has a relentless drive to provide exceptional service to our clients, our partners and our communities. We set new standards and go above and beyond in our commitment to delivering greater results. Expertise Expertise is at the core of who we are. We focus sharply on what we do well. From expanding our capabilities, to hiring talented professionals to developing innovative solutions, our expertise is why we continue to be a trusted advisor for generations of families and institutions. Integrity Operating with uncompromising ethics is central to Northern Trust’s heritage. As a result, our clients, partners and communities know they can rely on us. For more than 130 years, our integrity has been our guide – and that will never change.
Why Work With Us
At Northern Trust, we go further because we go together. We embrace flexibility, encourage balance, and prioritize inclusion at all levels, working together to keep you connected. We are committed to our employees—all 24,000 of them. Whether this is a first step or a bold new leap in your career, we’re here to help you move forward.
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