Pence Construction

Administrator - BECO

Posted 6 Hours Ago

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Salem, OR, USA

In-Office

Mid level

Professional Services • Industrial • Manufacturing

The Role

Provides administrative, billing, purchasing, dispatch, scheduling, inventory, fleet, equipment maintenance, and office support for the BECO team. Coordinates service requests, deliveries, vendor interactions, purchase orders, ticketing, inventory records, cycle counts, fleet tracking, and equipment maintenance while ensuring accurate billing and operational records.

Summary Generated by Built In

The BECO Administrator is primarily responsible for providing accounting, dispatch, scheduling, and general administrative support to help the BECO team achieve its goal of Unburdening Pence Companies and its Partners.

Key Responsibilities

Essential Duties and Responsibilities

To perform this job successfully, the employee must be able to perform each essential task satisfactorily and promptly. The following duties are representative of the job but are not all inclusive and other tasks may be assigned as needed.

Duties and Responsibilities

Coordinates all administrative tasks for the BECO Team
Responsible for prompt and exact billing and purchase orders
Confirm all price matches for purchase orders
Enter all BECO billings into the system, perform quality control, and interact with project teams when they have questions
Ensure billing (revenue) aligns with cost
Work with RM to receive, prioritize, and coordinate daily/weekly service requests.
synchronize Night Owl drop Box activity between BECO and project teams
Assist the RM to coordinate strategic delivery dispatch
Align and maintain the BECO ticketing system
Work with the CAM to act as BECO purchasing coordinator
Track delivery timing for both incoming and outgoing items
Maintain calendar tracking system for BECO activities
Coordinate Equipment maintenance
Maintain various fleet tracking systems to:
Track hours/mileage for all equipment and tools
Maintain fleet files and coordinate prompt maintenance/service & recall repairs, insurance cards, etc.
Support the equipment utilization tracking system
Manage BECO office supplies and consumables (Clerical tools, office equipment, Coffee, snacks, etc.)
Maintain the equipment and tool catalog
Responsible for periodic price checks and rate sheet updates
Uphold the inventory management process
Ensure accurate electronic inventory records
Coordinate check-in and check-out process
Assist with cycle counts
Provide project teams with current inventory monthly or as requested
Interact with 3rd party service providers
Other tasks as directed by the RM and/or CAM

Skills, Knowledge and Expertise

The following qualifications are representative of the knowledge, skills and abilities needed to perform the job but are not all inclusive.

· 3 years of relevant work experience

· Experience in the construction industry preferred

· Excellent phone skills

· Detail oriented, accuracy focused

· Experience providing outstanding customer service

· Good verbal and written communication skills

· Ability to follow written and verbal instruction

· Exercise good judgement within defined parameters

· Thrives in a team environment

· Initiative-taker/self-manager

· Able to manage multiple tasks and prioritize accurately.

· Excellent computer skills

Working Conditions

Works primarily in an office environment but will also be exposed to a warehouse/shop environment. May be exposed to warehouse conditions which may include dirt/dust, loud noise, and may be required to wear personal protective equipment. Regular attendance is required to perform the job satisfactorily.

About
We build peace of mind. We build it through structures and relationships with trust, dedication and collaboration. We are innovative and excited by possibility, yet purposeful and grounded in a tradition of excellence. We seek lasting partnerships with our people and our clients. We take visions and make them tangible. We ask big questions and analyze small details. Our partners and friends know they can count on us. We don’t do ego. We do teamwork. We care about success and happiness. We care about peace of mind.