Administrative Virtual Assistant

Administrative Virtual Assistant

Role Overview:

We are looking for a highly organized and detail-oriented Administrative Virtual Assistant to support day-to-day business operations. This role is ideal for someone who excels at structure, organization, and execution, and can transform raw materials into polished, professional outputs.

You will be responsible for ensuring that internal documents, presentations, and operational tasks are handled efficiently and to a high standard.

Scope of Work:

1. Document & Presentation Management
   

• Format and edit Word documents, reports, and business materials
  
• Convert written content into well-designed PowerPoint presentations (beyond basic formatting)
  
• Merge, restructure, and brand existing decks
  
• Ensure all materials are polished, consistent, and client-ready
  

1. Administrative Support
   

• Conduct research (companies, industries, speaking opportunities)
  
• Assist with proposal preparation and supporting documents
  
• Organize files, folders, and workflows
  
• Handle general admin tasks (e.g., expense tracking, coordination)
  

1. Operational Support
   

• Assist with assembling course and training materials
  
• Help structure and organize content for internal and client use
  
• Support ongoing business needs with task-based execution
  

Qualifications:

• Required:
  
• Proven experience as a Virtual Assistant or Administrative Assistant
  
• Strong PowerPoint and document formatting skills
  
• High attention to detail and organization
  
• Ability to follow brand guidelines and instructions precisely (creative)
  
• Strong written English communication skills
  
• Preferred:
  
• Experience supporting consultants, coaches, or service-based businesses
  
• Familiarity with business documents, reports, and presentations
  
• Basic research and data organization skills
  
• Key Traits
  
• Detail-oriented and process-driven
  
• Reliable and consistent
  
• Able to execute tasks independently
  
• Comfortable working behind the scenes (non-client facing)
  
• Organized
  
• Proactive with task follow-up
  
• Fast-paced and responsive
  

Tools & Systems:

• Microsoft Office Suite (PowerPoint, Word, Excel)
  
• Google Workspace (Docs, Drive)
  
• Hubspot (CRM management)
  
• AI tools for productivity (preferred but not required)
  

Shifts & Hours:

• Starting with a minimum of 10–12 hours per week; Flexible schedule
  
• Deadline-driven, not time-zone dependent
  
• Schedule is flexible with an identified weekly check in call 
  

Target Start Date:

• As soon as possible
  
• Start date Monday the 15th