Administrative Support Supervisor

Total Safety is looking for an Administrative Support Supervisor to join their safety conscious team! The Administrative Support Supervisor is responsible for supervising personnel and operations including the assignment and review of staff work, interpretation of policy and procedures for staff, initiation, and management of disciplinary actions, interviewing and selection of staff, and scheduling of work time.   

Total Safety is the world's premier provider of integrated safety and compliance services and the products necessary to support them, including gas detection, respiratory protection, safety training, fire protection, compliance and inspection, industrial hygiene, onsite emergency medical treatment/paramedics, communications systems, engineered systems design, and materials management. Our Core Values are People, Safety & Wellbeing, Accountability, Responsibility, Empowerment, Honesty, Transparency, and Integrity. 

 

Essential Duties: 

Supervise track allocations and utilize SAP to coordinate scheduling, maintain accurate records, and support operational reporting.

Coach, counsel, mentor, and evaluate Administrative Assistant staff. 

Develop and manage strong relationships with administrative assistants and managers. 

Composes business correspondence, maintains office files, compiles financial information, and serves as a liaison with the IT team regarding network and phone systems.  

Maintains positive professional relationships with division managers and staff, clients, and vendors. 

Align administrative assistants to managers to ensure efficiency and effectiveness. 

Approve time and update vacation schedules for all administrative staff. 

Maintain log of operational support issues and elevate as required. 

Track and enforce mandatory and as-needed training for administrative assistants. 

Coordinate new hire orientation/training. 

Meet, greet, and assist new employees as they acclimatize to a new office environment. 

Coordinate internal moves, changes, and new hire setups. 

 

Skills and Experience: 

Supervisory/lead experience preferred. 

Direct experience with knowledge of departmental function, procedures, terminology, and interrelationships.  Internal experience preferred.   

PC Skills with proficiency in MS Word, Excel, and Outlook.

Ability to develop spreadsheets and modify formats and ability to recommend improvements.

Attention to detail. 

Ability to maintain data integrity, extract data and prepare reports accurately and timely. 

Ability to meet deadlines. 

Ability to maintain confidentiality with sensitive data and issues. 

Good organization and time management skills to handle multiple tasks and changing priorities. 

Must be able to work without interruption.   

Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily. 

Working Environment: 

Spends most of the time in an office environment. Occasional visit to shop area.  Must take care in moving or lifting office supplies.   Infrequent exposure to shop hazards including noise, heavy equipment, high pressure, chemicals, and fumes. 

Education: Associate degree and a minimum of five (5) years of administrative experience.  

Total Safety and its subsidiaries afford equal opportunity in employment to all individuals regardless of race, color, religion, sex, age, national origin, pregnancy, familial status, disability status, veteran status, citizenship status, genetic information or any other characteristic protected under Federal, State or Local law. Total Safety is an Equal Opportunity Employer. 

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Qualifications Experience Preferred relative experience Equal Opportunity Employer
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