Administrative Support Specialist

Administrative Support Specialist

Nasburg Huggins Insurance – Leavitt Group
Location: Coos Bay / North Bend, Oregon
Compensation: $18–$20 per hour, depending on experience

Position Summary

Nasburg Huggins Insurance – Leavitt Group is seeking an Administrative Support Specialist to support the daily operations of our agency and help create a positive experience for clients, team members, and visitors.

This role is an important part of our front-office and service team. The ideal candidate is organized, dependable, detail-oriented, comfortable with technology, and enjoys helping people. You will assist with client-facing responsibilities, office administration, mail processing, scheduling, payment posting, and support for account managers.

Key Responsibilities

• Greet clients and visitors in a professional and welcoming manner.

• Answer incoming phone calls and help direct clients to the appropriate team member or department.

• Schedule appointments and assist with general calendar coordination.

• Post client payments accurately and timely.

• Help identify client needs and provide basic customer support or route requests appropriately.

• Process, scan, and distribute incoming mail and documents.

• Prepare and process outgoing mail.

• Assist account managers with administrative tasks, special projects, and client development efforts.

• Support digital workflows by organizing, saving, and routing documents accurately.

• Maintain a high level of follow-through on assigned tasks and internal requests.

• Help keep the office organized, professional, and client-ready.

Qualifications

• Strong written and verbal communication skills.

• Detail-oriented with excellent follow-through.

• Comfortable using Windows, Microsoft Outlook, Word, and Excel.

• Strong keyboarding and general computer skills.

• Ability to organize, prioritize, and self-manage work in a digital environment.

• Office or administrative experience preferred, but not required.

• High school diploma or GED required; associate degree preferred.

• Insurance experience or an existing insurance license is a plus, but not required.

Ideal Candidate

The right person for this role will be someone who:

• Enjoys helping clients and supporting a team.

• Can stay organized while managing multiple priorities.

• Communicates clearly and professionally.

• Is dependable, accurate, and willing to learn.

• Is comfortable working in a fast-paced office environment.

• Takes ownership of tasks and follows through without needing constant reminders.

• Brings a positive, service-minded attitude to the workplace.

Why Join Nasburg Huggins Insurance – Leavitt Group?

Nasburg Huggins Insurance has more than 100 years of local history, ownership, and experience. We are also affiliated with Leavitt Group Enterprises, one of the nation’s largest privately owned insurance brokerage organizations.

As a member of our team, you will be part of a long-standing local agency with strong community roots, professional growth opportunities, and the support of a larger national organization.

Compensation and Benefits

We offer a competitive compensation and benefits package, including:

• Starting wage of $18–$20 per hour, depending on experience.

• 401(k) with employer matching contributions.

• Health Savings Account, or HSA.

• Dental and vision coverage.

• Paid vacation and sick time.

• 20 paid volunteer hours.

• Professional development opportunities.

Beginning wages are dependent on experience. Candidates with an existing insurance license may receive additional consideration.

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