Administrative Support Specialist (Operations)

KEY TASKS & RESPONSIBILITIES

• Administrative Support: Handle data entry, manage incoming and outgoing correspondence, prepare reports, and maintain filing systems. 

• Office Operations: Oversee operational office supplies, order equipment, and manage vendor relationships to maintain operational resources. 

• Data Management: Collect, organize, and maintain pricing data in various formats. 

• Price Maintenance: Update price lists and ensure the accuracy of price adjustments across all systems. 

• Project & Event Coordination: Assist in planning, scheduling, and coordinating meetings, events, and various operational projects. 

• HR Support: Assist with ensuring the accuracy of time and attendance records, personnel actions, onboarding, and backup point of contact for basic HR-related inquiries.

• Communication: Act as a point of contact for internal teams and external stakeholders, ensuring smooth communication and relaying important information. 

• Documentation & Record-Keeping: Create and maintain operational documents, process manuals, standard operating procedures, personnel records, expense reports, and accounting-related information. 

• Financial Support: Assist with invoice processing and expense management activities as needed. 

• Performance Monitoring: Support the tracking and reporting of key operational metrics to monitor and improve overall performance.          

• Information Technology: Assist with basic technical issues, and tracking of inventory and escalation tickets.       

ESSENTIAL SKILLS

• Technical Proficiency:  Proficiency in Google Suite and familiarity with office equipment.  Knowledge of PC hardware, software, operating systems, basic network protocols, data management tools, spreadsheets, and relevant software is essential. SAP experience is a plus.

• Attention to Detail: Crucial for ensuring accuracy in pricing and data management, inventory management, payroll accuracy and recordkeeping, data entry, and system maintenance. 

• Organizational & Time Management: Ability to provide attention to detail, manage and file invoices, maintain records, and prioritize tasks effectively, prioritize tasks, and manage time effectively.

• Communication: Excellent verbal and written communication skills.

• Problem-Solving: Strong problem-solving skills and a proactive attitude.

• Teamwork & Autonomy: Ability to work independently and collaboratively as part of a team.

• Discretion: Ability to handle confidential and sensitive information with professionalism and discretion.

EDUCATION & QUALIFICATIONS

• Education: High School Diploma / GED required. Relevant associate’s degree or higher preferred.

• Experience: Previous administrative support, office management, and/or data proficiency with spreadsheets, pricing software, and HRIS.

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Only technical issues will be monitored through the below inbox:

recruiting.support@ imerys.com
PLEASE DO NOT SUBMIT RESUMES OR APPLICATIONS TO THIS EMAIL, AS THEY WILL NOT BE REVIEWED. 
To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.