The Administrative Support III position provides administrative support for the Federal Aviation Administration (FAA) performing office-oriented, clerical and coordinating functions, including answering telephones, desk staffing, data entry, regular cyclical report generation and distribution, and pre-defined task execution.
Chickasaw Nation Industries, Inc. serves as a holding company with multiple subsidiaries engaged in several lines of business (Business Services, Health, Infrastructure and Engineering, Mission Optimization, Technology and Transportation) for the federal government and commercial enterprises. A portion of our profits is used to support Chickasaw citizens. We are proud to support the economic development and long-term viability of the Chickasaw Nation and its people. CNI offers premium benefits eligible on the first day of hire to full time employees; (Medical - Dental – Vision), Company Life Insurance, Short-Term and Long-Term Disability Insurance, 401(K) Immediate Vesting, Professional Development Assistance, Legal Aid Assistance Program, Family Planning / Fertility Assistance, Personal Time Off, and Observance of Federal Holidays.
As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.
ESSENTIAL REQUIREMENTS
Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property.
Superior organizational and analytical skills with keen attention to accuracy, detail, and quality.
Superior time management and follow-up skills.
Excellent interpersonal communication skills, with the ability to effectively communicate complex information in a clear and concise manner and work with staff at various levels.
Must be detail-oriented and be able to exercise sound judgment while working proactively and effectively with minimal supervision.
KEY DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following. Other duties may be assigned.
Provides daily front office support, which may include updating calendars, requesting conference rooms, scheduling meetings, as well as other daily administrative support duties.
Answers phones for the office (using soft phone), coordinates calls from the public, and directs calls and messages as required.
Supports meetings (including virtual meetings in Teams and/or Zoom); records, submits minutes and action items and provides briefing updates to executives.
Assists with drafting and tracking correspondence and memorandum on behalf of the FAA.
Uses FAA formatting and style writing guides to assure proper formatting and grammar for correspondence.
Schedules and arranges travel for executives using Government software (E2).
Updates branch SharePoint sites with news, documents and current data. Uses SharePoint forms as needed to make requests and tracks information by updating forms used in workflow processes.
Assists with timesheet review and coordination for Branch Manager Approval, for the branch using CASTLE time keeping software.
Provides backup support for other admins as needed.
EDUCATION / EXPERIENCE
High School diploma or General Education degree (GED) and a minimum of six (6) years of relevant experience; or Bachelor's degree with four (4) years of relevant experience; or Associate's degree with five (5) years of relevant experience.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job. Work is primarily performed in an office environment. Regularly required to sit. Regularly required use hands to finger, handle, or feel, reach with hands and arms to handle objects and operate tools, computer, and/or controls. Required to speak and hear. Occasionally required to stand, walk and stoop, kneel, crouch, or crawl. May occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Exposed to general office noise with computers printers and light traffic. May be required to wear safety and personal protective equipment. This position operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax and print machines. This position is largely sedentary; however, constant repeating motions that may include the wrists, hands and/or fingers. Seldom lifting of office supplies weighing up to 20 pounds as necessary.
EOE including Disability/Vet
The estimated pay range for this role is $18 to $23, with the final offer contingent on location, skillset, and experience.
CNI offers a comprehensive benefits package that includes:
Medical
Dental
Vision
401(k)
Family Planning/Fertility Assistance
STD/LTD/Basic Life/AD&D
Legal-Aid Program
Employee Assistance Program (EAP)
Paid Time Off (PTO) – (11) Federal Holidays
Training and Development Opportunities
Your application submission will be considered for all potential employment opportunities with Chickasaw Nation Industries (CNI).
Skills Required
- Ability to obtain and maintain required customer clearance for access to systems, facilities, equipment and property.
- High School diploma or GED and 6 years relevant experience; or Bachelor's degree with 4 years relevant experience; or Associate's degree with 5 years relevant experience.
- Superior organizational and analytical skills with attention to accuracy, detail, and quality.
- Superior time management and follow-up skills.
- Excellent interpersonal communication skills; ability to communicate complex information clearly and work with staff at various levels.
- Detail-oriented; exercise sound judgment; work proactively and effectively with minimal supervision.
- Experience with front office duties: calendar management, meeting scheduling, conference room requests, desk staffing, and phone handling.
- Experience supporting virtual meetings (Microsoft Teams and/or Zoom), recording minutes and action items.
- Experience drafting and tracking correspondence using FAA formatting and style guides.
- Experience scheduling and arranging travel using Government travel software (E2).
- Experience updating SharePoint sites and using SharePoint forms to track workflow.
- Experience with timesheet review and coordination using CASTLE timekeeping software.
- Proficiency using a soft phone/telephone system to coordinate calls and messages.
What We Do
Chickasaw Nation Industries (CNI) is a holding company that manages a diverse portfolio of subsidiaries providing specialized services to federal government agencies and commercial clients.
