Administrative Support | Engineering BU | FMP SBU | April 2026

Embark on a journey within the Engineering BU to coordinate and manage administrative operations, meeting room facilities, and event activities across MCB St Jean/Head Office, ensuring seamless service delivery, operational efficiency, and alignment with the Bank’s standards and brand values.

We are on the lookout for:
Job Vacancy: Administrative Support 
 

As an Administrative Support, you will be responsible for coordinating day to day administrative operations, managing documentation, supporting meetings and events, and providing high quality service to internal stakeholders. This role requires strong organisational skills, attention to detail, and the ability to prioritise in a fast paced environment.

In this role, you will:

• Organise and coordinate meetings, conferences, business events, and travel arrangements to ensure smooth and efficient execution;
• Provide administrative and correspondence support, including handling calls, visitors, reports, minutes of meetings, and draft responses to internal and external queries; 
• Maintain accurate records and systems, including departmental databases, CMMS/Vipertex, logs, filing systems, and sustainability-related data;
• Perform purchasing and procurement support tasks, including raising work orders, placing orders, tracking deliveries, processing invoices, interim payments, and managing inventory and petty cash;
• Monitor budgets, expenses, contracts, licences, subscriptions, and maintenance agreements to support cost control and timely renewals;
• Compile, analyse, and input operational data into reports and spreadsheets to support decision-making and performance tracking;
• Support BU projects and operations, including acting as alternate to Technician CMMS when required, to ensure continuity of business;
• Deliver a high level of service to internal and external stakeholders through timely responses, effective coordination, and follow-up;
• Ensure compliance with organisational standards, safety policies, and best practices while actively promoting the MCB brand and values;
• Continuously develop administrative, technical, and procedural skills in line with evolving business needs.

To succeed, you will be required to demonstrate the following competencies:

• Meets commitments and takes ownership of responsibilities.
• Organises work to meet goals and reduce bottlenecks.
• Builds partnerships and adds value within teams.
• Adopts and leverages new technology to enhance performance.
• Meets expectations consistently, even under pressure.
• Seeks feedback and reflects to improve.

• Actively pursues learning opportunities.

  
  
  

We are looking for candidates who have:
Either:

• A Diploma in Business Administration;
• A minimum of 3 years’ experience in an administrative role within technical services or building services;
• Strong computer literacy, with proven proficiency in Microsoft Office applications.
   

Or:

• HSC qualification;
• A minimum of 6 years’ experience in an administrative role within technical services or building services;

• Strong computer literacy, with proven proficiency in Microsoft Office applications.

  
  
  

A combination of qualifications and experience will be considered.

Additionally, you will be required to demonstrate:

• Strong organisational and administrative coordination skill;
• Attention to detail and accuracy;
• Excellent interpersonal and communication abilities;
• Strong customer service orientation;
• Problem solving and analytical capabilities;
• Ability to multitask and manage priorities;
• Integrity, professionalism, and reliability;
• Ability to work independently while supporting team goals.

Should this opportunity match your career aspirations, skills and competencies, click on ‘Apply’ to complete your online application.

Please ensure all required information is accurately entered in relevant sections. Any incomplete application will not be considered. Kindly attach a complete CV when applying.

Note that candidates under consideration for this position will be required to provide 2 professional references.

As part of the recruitment process, shortlisted candidate(s) will be required to provide a valid Certificate of Character of less than 3 months.

The deadline for submission of application is 20 April 2026.

The Management reserves the right not to appoint anyone following this advert.

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