The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.
Responsibilities• Manage timekeeping and generate financial reports.
• Book travel arrangements and organize schedules.
• Review and edit correspondence.
• Create and maintain spreadsheets.
• Answer and screen phone calls and visitors/guests.
• Order and stock office supplies.
• Take meeting notes and submit/process paperwork.
• Handle special projects as assigned.
• Mentor junior staff and complete moderately complex projects.
• Other administrative (non-clinical) duties as assigned
Experience: 4 years in a secretarial or administrative assistant role.
Education: High School diploma or equivalent
Technical Skills and Competencies
• Strong customer service orientation with excellent interpersonal and communication skills.
• Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.
• Effective time management, multitasking, and project coordination.
• Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.
• Highly skilled in monitoring/assessing performance.
Skills Required
- Four years of experience in a secretarial or administrative assistant role
- High school diploma or equivalent
- Proficiency in Microsoft Office Suite, including spreadsheet creation and maintenance
- Strong customer service, interpersonal, and communication skills
- Effective time management, multitasking, and project coordination skills
- Business correspondence proficiency
- Critical thinking and judgment or decision-making abilities
- Ability to monitor and assess performance
What We Do
FMOL Health is a large, non-profit, Catholic healthcare system sponsored by the Franciscan Missionaries of Our Lady, providing faith-based, quality, and compassionate care in Louisiana and Mississippi.
