Administrative Support Assistant

25055 Alliance Dr Claremore Oklahoma 74017-4372

Why Valmont
 

We’re Here to Move the World Forward.

Valmont impacts millions of people around the world every day, yet they might not realize the many ways. Our technology is helping feed the growing population, supplying the world with more reliable energy and access to renewables, enhancing connectivity in remote and urban locations to create a sustainable future and so much more. Simply put, Valmont is advancing agricultural productivity and reimagining vital infrastructure to make life better.

Join a Fortune 1000 company that respects hard work, honors diversity and invests in our employees as we focus on creating the world of tomorrow, today. We are the modern workforce. Are you ready to move the world forward? Apply now.

How you will contribute

Valmont is currently seeking a highly motivated and talented individual for the Administrative Support Specialist position at the Claremore Coatings Division. We are looking for a highly driven, bi-lingual individual with excellent communication skills, attention to detail and the ability to multi-task. Essential Functions include:

• Greet and provide customer service for visitors
• Operates telephone console to receive incoming calls; Screens and directs calls to appropriate destinations
• Records complete phone messages and emails to appropriate staff members.
• Keeps track of staff for the purpose of making/directing calls
• Accepts packages, documents receipt, notifies department for pickup
• AP matching; ensuring POs and packing slips and bill of ladings match
• Provides translation support for site leadership in both verbal and written communications
• Participates in new employee orientation as support to the HR Manager with non-English speaking employees
• Serves as back-up for order entry of shop orders in VCC Max
• Alerts plant leadership of expedited orders when requested
• Tracks certificate of insurance updates
• Completes vendor setup in QAD through shared services and prints quarterly and bi-annual vendor reports
• Request and track new customer credit applications
• Monitors office supply inventory and distribution
• Opens, date stamps, and distributes mail daily as soon as received
• Always maintains staff confidentiality
• Maintains a professional appearance
• Maintains a professional and courteous attitude

What it takes

Qualifications:

To perform this job successfully, the ideal candidate must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• High school diploma or General Education Degree (GED) or
• One to three months related experience and/or training or
• Equivalent combination of education and experience
• Must be computer literate with an understanding of the various office operating software
• Must be proficient in Excel and 10 key

Language Skills:

• Must be able to read and write in Spanish for correspondence with employees and site leadership
• Must be able to read and comprehend simple instructions, short correspondence, and memos

Benefits

Valmont offers employees and their families a comprehensive Total Wellbeing benefit package to ensure their individual and family’s overall wellness needs are met. Some offerings are dependent upon the role, work schedule, or location and can include the following:

• Healthcare (medical, prescription drugs, dental and vision)

• 401k retirement plan with company match

• Paid time off

• Employer paid life insurance

• Employer paid short-term and long-term disability including maternity leave

• Work Life Support

• Tuition Reimbursement up to $5,250 per year

• Voluntary programs like tobacco cessation, Type 2 diabetes reversal, one-on-one health coaching, mortgage services and more

Valmont does not discriminate against any employee or applicant in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, veteran status, disability or any other characteristic protected by law. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

If you have a disability and require any assistance in filling out the application for employment email [email protected].

Mathematical Skills:

• Must be able to add, subtract, multiply, and divide in all units of measure, using while numbers, common fractions, and decimals

Reasoning Ability:

• Must be able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions
• Must be able to deal with problems involving a few concrete variables in standardized situations

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit and talk or hear. Specific vision abilities required by this job include close vision and peripheral vision.

Safety:

• Expect active participation in the department of safety; exhibit excellent safety practices and behaviors and follows the intended purposes of Valmont safety policies and procedures

Work Environment:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet.