The Role
The Administrative Specialist supports department operations by handling communications, providing clerical assistance, coordinating projects, and organizing workflows for efficiency.
Summary Generated by Built In
Keep Teams Connected and Operations Running Smoothly Behind the Scenes
Schedule: Full-time, days
Schedule: Full-time, days
The Administrative Specialist provides high-level administrative and operational support to department leadership, helping ensure efficient daily operations, strong communication, and organized workflows across the department. This role serves as a central point of coordination for projects, reporting, meetings, and community engagement activities while supporting continuous improvement and organizational effectiveness.
This is a great opportunity for someone who enjoys balancing multiple priorities, thrives in fast-paced environments, and takes pride in creating organized systems that help teams succeed.
Key Responsibilities
- Serve as a primary point of contact for department communication, including phone calls, emails, and team coordination
- Provide administrative and clerical support to department leadership and team members
- Maintain spreadsheets, software systems, filing systems, and departmental documentation to support operational efficiency
- Assist with presentations, reports, dashboards, and other department materials
- Coordinate meetings, trainings, logistics, and department-related events
- Support community engagement activities and advisory board communications
- Monitor departmental processes and identify opportunities for workflow improvements
- Assist with receipt and distribution of deliveries and other operational support tasks
- Contribute to monthly and quarterly reporting activities as assigned
Requirements, Skills, Knowledge and Expertise
- High School/GED required
- Working knowledge of Windows operating systems and Microsoft Office tools, as well as expertise in the software used by the department required
- Excellent oral and written communication skills and exceptional interpersonal skills required
- Initiative to manage multiple projects using high-level analytical skills required
- Organizational skills combined with good decision-making skills and the ability to be flexible in task assignments required
- Must possess a valid driver’s license upon hire
About
About Compass Health Network Compass Health Network is a nonprofit organization dedicated to delivering accessible, high-quality care throughout Missouri. We provide a comprehensive range of integrated services, including behavioral health, substance use treatment, primary care, and dental care. As both a Federally Qualified Health Center (FQHC) and a Community Mental Health Center (CMHC), Compass Health is uniquely positioned to meet the complex and evolving needs of the communities we serve.Our network includes Royal Oaks Hospital and Adapt of Missouri, allowing us to expand our impact and reach across the state. Each part of our organization contributes to our mission: Inspire Hope. Promote Wellness. Adapt of Missouri, a subsidiary of Compass Health Network, has been serving the St. Louis metropolitan area since 1982. While Adapt operates as a for-profit organization, it shares our commitment to providing high-quality, person-centered mental health services. Adapt specializes in community-based support for adults with mental health conditions, focusing on recovery-oriented services such as psychosocial rehabilitation and case management that foster independence and meaningful community engagement. Royal Oaks Hospital serves all acute behavioral health care inpatient needs for children and adolescents 24 hours a day, 7 days a week. Our multi-disciplinary team continually strives to set the standards in patient safety and are committed to providing the highest quality of care. Royal Oaks Hospital believes in the health and wellbeing of our patients and it shows in the care they receive each and every day. Why Join Us?Whether you're joining Compass Health Network or Adapt of Missouri, you’ll become part of a dedicated, mission-driven team committed to transforming lives through compassionate, innovative care. We foster a supportive, collaborative environment where your work is valued and your professional growth is encouraged.We offer:Competitive BenefitsOpportunities for career advancementPersonal and professional developmentLicensure supervisionTuition reimbursement & scholarshipsEmployee Assistance Program (EAP)Wellness program with Xponential accessGenerous paid time off and holidaysNational Health Service Corp loan repayment eligibility* *Please note: While Compass Health Network is eligible for the National Health Service Corps (NHSC) Loan Repayment Program, positions with Adapt of Missouri are not eligible due to its for-profit status. Your Career, Your ImpactWhether you're beginning your career or looking to take the next step, you’ll find purpose and opportunity with us. Join a team where your skills and compassion make a meaningful impact—every single day. Ready to make a difference? We’d love to hear from you! Equal Opportunity Statement Compass Health Network is an Equal Opportunity/Affirmative Action Employer and an E-Verify participant.
Skills Required
- High School/GED
- Working knowledge of Windows operating systems
- Expertise in Microsoft Office tools
- Excellent communication skills
- Ability to manage multiple projects
- Strong organizational skills
- Valid driver's license
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The Company
What We Do
Compass Health Network is a nonprofit healthcare organization providing a full continuum of behavioral health, primary care, and dental health services throughout Missouri.
