Administrative Specialist

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

Description:

The Administrative Specialist will support the management team in a staff capacity by assisting with daily administrative duties and other projects. This role reports to the Office Administrator. Preferred applicants will have experience with conducting new hire orientation and working knowledge of Workday and iManage. The Administrative Specialist position is currently required to be onsite in the New York City office 5 days a week.

Key Responsibilities:

• Organize records and safeguard confidential information.
• Draft, transcribe and type routine correspondence and documents.
• Maintain files of correspondence and other records.
• Answer telephone/email and answer routine questions and/or route to appropriate team members.
• Schedule appointments, meetings and maintain appointment calendar for supervisor.
• Perform assigned administrative duties related to office, department or team.
• Receive, read and route incoming mail; distribute workload to others.
• Draft documents under the supervision of an appropriate professional.
• Special project and duties as assigned

Required Skills:

• Strong verbal, written and analytical skills.
• Time management and organizational skills.
• Advanced clerical and computer skills.
• Very strong interpersonal and teamwork skills.

Required Qualifications & Education:

• 4-5 years performing executive support in a corporate environment.
• Proficient knowledge of Microsoft Office, advanced Excel and PowerPoint.

Preferred Qualifications & Education:

• Bachelor’s Degree preferred
• Experience with conducting new hire orientation
• Working knowledge of Workday and iManage

Physical Requirements:

• Ability to sit or stand for extended periods of time
• Moderate or advanced keyboard usage

This position may be filled in New York. In accordance with the New York City Human Rights Law, the pay range for this position in New York City is $27.70 - $41.50/hour. These ranges are specific to these locations and may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be at their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being. Below is a list of just some of the benefits we offer: generous paid time off; eleven paid holidays per year; time off for bereavement or jury duty; paid leave for new parents; comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSA or HSA; FSA for dependent care; supplemental AFLAC policies for medical care; excess liability coverage; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; pre-tax transit and parking program; backup care for children and adults; senior care planning support; and resources for individuals with development disabilities and their caregivers.

Benefits may vary by position and office.

Holland & Knight is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran or any other protected class.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.