Description
Position Summary:
The Administrative Specialist provides day-to-day administrative and operational support to the program team. You will keep the program's operational rhythm running smoothly, coordinating meetings, documentation, onboarding logistics, and travel, so that delivery leaders and technical staff can focus on the mission.
Key Responsibilities:
- Coordinate calendars, schedule meetings, and arrange conference rooms and virtual sessions across program teams
- Prepare, format, and maintain program documents, meeting minutes, agendas, and presentation materials
- Support onboarding and badging logistics for new staff, including paperwork tracking and scheduling
- Maintain shared document repositories (SharePoint/Teams) and manage version control and records retention
- Arrange travel, process expense reports, and support invoice and timekeeping administration
- Track action items and follow-ups from meetings and drive them to closure
- Provide general office and administrative support to program leadership as needed
- Support compliance with federal recordkeeping and documentation standards
PHYSICAL DEMANDS:
- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Inadev Corporation does not discriminate against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibits discrimination against all individuals based on their race, color, religion, sex, sexual orientation/gender identity, or national origin.
INTEGRITY AND COMPLIANCE NOTICE:
All information provided by applicants must be complete, truthful, and accurate. Any intentional misrepresentation of skills, experience, credentials, or identity may result in removal from consideration for this and future employment opportunities.
For positions supporting U.S. federal government contracts, applicants may be subject to background investigations and employment eligibility verification in accordance with federal regulations. Providing false information during this process may be subject to review and action as required under applicable federal laws and security regulations.
Inadev is proud to be an Equal Opportunity Employer and a federal contractor committed to compliance with all applicable EEO, OFCCP, and federal hiring standards.
Requirements
Non-Technical Requirements:
- Must be a U.S. Citizen.
- Must be willing to work a HYBRID Schedule (3 Days) in Reston, VA & client locations in the Washington D.C. area as required.
- Ability to pass a 7-year background check and obtain/maintain a U.S. Government Clearance
- Strong communication and presentation skills.
- Must be able to prioritize and self-start.
- Must be adaptable/flexible as priorities shift.
- Must be enthusiastic and have passion for learning and constant improvement.
- Must be open to collaboration, feedback and client asks.
- Must enjoy working with a vibrant team of outgoing personalities.
Required Qualifications:
- 3+ years of administrative, executive support, or office coordination experience
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Strong organizational skills and attention to detail
- Professional written and verbal communication skills
Preferred Qualifications:
- Federal program or government contracting support experience
- Experience with SharePoint, Teams, and collaborative document management
- Familiarity with travel/expense systems and basic financial administration
Skills Required
- Must be a U.S. Citizen
- Must work a hybrid schedule three days per week in Reston, Virginia, and client locations in the Washington, D.C. area as required
- Ability to pass a seven-year background check and obtain or maintain a U.S. Government clearance
- Three or more years of administrative, executive support, or office coordination experience
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
- Strong organizational skills and attention to detail
- Professional written and verbal communication skills
- Strong communication and presentation skills
- Ability to prioritize tasks and work independently
- Adaptability and flexibility as priorities shift
- Willingness to collaborate, accept feedback, and respond to client needs
- Federal program or government contracting support experience
- Experience with SharePoint, Teams, and collaborative document management
- Familiarity with travel and expense systems and basic financial administration
What We Do
Formed in 2011, INADEV is focused on its founding principle to build innovative customer-centric solutions incredibly fast, secure, and at scale. Remaining true to this founding principle, INADEV has grown to an award-winning global company delivering world-class digital experiences to the largest federal agencies, commercial companies (both large and small), non-profits, and state and local organizations. Solving our clients’ biggest challenges with practical solutions, INADEV accelerates customer time to market. We continually achieve these outcomes for our customers through our culture and team dynamic, driven by our PLEDGE: · Promoting diversity of backgrounds to bring forward the most creative and best ideas · Leading with courage that fosters a tenacious work ethic that delivers on our promises · Establishing collaborative partnerships where the client is always first · Delivering innovation through teamwork where we have created an environment that encourages curiosity and promotes life-long learning. · Governing ourselves with integrity and honesty that promotes strong ethics, transparency, and trustworthiness · Enjoying our work and the people around us where our passion is demonstrated in everything we do
