Administrative Specialist

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30103, Adairsville, GA, USA
In-Office
20-25 Hourly
Mid level
Automotive • Logistics • Transportation
The Role
Provides front-desk and administrative support at a commercial truck center. Greets customers, processes bills and payments, manages cash and credit card receipts, handles complaints, maintains repair and invoice records, supports service and parts departments, answers phones, and prepares correspondence and reports. Requires strong organization, communication, accuracy, customer service, and clerical skills, along with accounting, cashier, inventory, and office experience.
Summary Generated by Built In

Are you looking for a fulfilling career with a successful company that is growing and profitable? At Vanguard Truck Centers we invest in our people and recognize that our employees are our greatest assets. We are seeking talent that is driven with a great attitude, has a desire for success, team-oriented and are ultimate leaders.

Mission: To lead the industry in consistently meeting or exceeding our customer's expectations in the pursuit of profitable growth.

Values:

  • To protect our integrity first
  • To promote ingenuity and challenge everything
  • To develop people
  • To pursue excellence

The Company: Our strength is in our people and teamwork.

Vanguard Truck Centers owns and operates full service commercial truck centers in the United States. Our unique footprint allows us to provide a diverse range of products and services across many industries, and across the country.

Vanguard Truck Centers is a Successful Company that is Growing and Profitable.

BENEFITS

  • Competitive salary
  • 401k with employer match (after 3 months of employment)
  • Medical, dental, and vision insurance
  • Employer paid STD and Basic life
  • Optional life and LTD
  • Flexible Spending Account
  • PTO – Paid Time Off program
  • Career Advancement Opportunities

ESSENTIAL DUTIES

  • Greets customers in pleasant and professional manner
  • Computes customer bills
  • Receives cash, check and credit card payments from customers
  • Manages and accounts for cash in cash-box and credit card receipts
  • Refers customers who have questions about work performed to appropriate party
  • Handles customer complaints with integrity and poise, and when necessary, refers dissatisfied customers to appropriate individual 
  • Maintains and files repair orders, parts invoices, rental forms; lists missing documents
  • Assists service and parts department with telephone coverage
  • Assists with clerical duties as requested
  • Types memos, correspondence, reports, and other documents
  • Assists service customers during the morning and evening service rush whenever possible
  • Assists with clerical duties as requested
  • Maintains a professional appearance
  • Keeps work area neat and clean
  • Additional responsibilities as needed
Qualifications
  • High school diploma 
  • 3+ years of accounting and/or accounts receivable experience 
  • 3+ years of cashier experience 
  • Detail oriented, highly organized, and motivated to provide great customer service
  • Requires a strong sense of urgency
  • Computer skills and Knowledge of Microsoft products
  • Organized, dependable, and accurate
  • Minimum of 3 years of parts, inventory, and general office experience
  • Industry experience a plus
  • Requires good verbal and written skills. Must be able to effectively communicate at all levels of the organization

Background screening is a mandatory pre-requisite for employment consideration.

Vanguard Truck Centers afford equal employment opportunity to all qualified employees and applicants for employment and will prohibit discrimination because of race, color, sex, religion, nation of origin, age, handicap or veteran status.

Skills Required

  • High school diploma
  • 3+ years of accounting and/or accounts receivable experience
  • 3+ years of cashier experience
  • Computer skills and knowledge of Microsoft products
  • Minimum of 3 years of parts, inventory, and general office experience
  • Good verbal and written communication skills
  • Detail-oriented, highly organized, motivated, dependable, and accurate
  • Strong sense of urgency
  • Background screening
  • Industry experience

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The Company
HQ: Atlanta, GA
900 Employees
Year Founded: 1989

What We Do

Vanguard Truck Centers is a leading commercial truck dealership group delivering full-service transportation solutions across the U.S. Founded in 1989, it has grown into the largest multi-regional Volvo/Mack dealership platform in North America.

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