We are seeking for an enthusiast Administrative Specialist to support various business and operational activities across Nokia Japan. This role offers flexibility in scope and responsibilities based on business needs, individual capabilities, and professional development opportunities.
The successful candidate will collaborate with colleagues across different functions and contribute to a wide range of administrative, coordination, and support activities in an international environment.
Responsibilities- Provide administrative and operational support to teams and stakeholders.
- Assist with document preparation, data management, and reporting activities.
- Support meeting coordination, scheduling, and follow-up actions.
- Maintain and update internal records, databases, and documentation.
- Coordinate with internal teams to support business processes and projects.
- Assist in preparing presentations, correspondence, and other business materials.
- Support compliance with internal procedures and policies.
- Perform general office and business support activities as assigned.
- Contribute to process improvement initiatives and operational efficiency.
Collaborate effectively in a multicultural and international work environment.
This is a fixed-term contract position for a period of 12 months, with the possibility of extension or renewal based on business needs and individual performance.
You have:
- Business-level in Japanese and English is a must.
- Good proficiency in Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint.
- Ability to work effectively in a team environment.
- Good communication and interpersonal skills.
- Ability to organize tasks and manage priorities.
It would be nice if you also had:
- Previous experience in administration, coordination, customer support, project support, or related functions.
- Experience working in an international or multicultural environment.
- Familiarity with digital collaboration tools and business systems.
Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.
Our recruitment process
We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.
If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.
The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.
- Flexible and hybrid working schemes
- A minimum of 90 days of Maternity and Paternity Leave, with the option to return to work within a year following the birth or adoption of a child (based on eligibility)
- Life insurance to all employees to provide peace of mind and financial security
- Well-being programs to support your mental and physical health
- Opportunities to join and receive support from Nokia Employee Resource Groups (NERGs)
- Employee Growth Solutions to support your personalized career & skills development
- Diverse pool of Coaches & Mentors to whom you have easy access
- A learning environment which promotes personal growth and professional development - for your role and beyond
Skills Required
- Business-level Japanese proficiency
- Business-level English proficiency
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint
- Ability to work effectively in a team environment
- Good communication and interpersonal skills
- Ability to organize tasks and manage priorities
- Previous experience in administration, coordination, customer support, project support, or related functions
- Experience working in an international or multicultural environment
- Familiarity with digital collaboration tools and business systems
Nokia Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Nokia and has not been reviewed or approved by Nokia.
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Equity Value & Accessibility — Equity programs include a global employee share purchase plan with company matching and multi‑year share awards. These mechanisms broaden participation and tie rewards to long‑term outcomes.
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Healthcare Strength — Health coverage includes major medical plans with supplementary options such as vision, legal services, and care navigation. The range of offerings indicates comprehensive support for medical needs.
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Parental & Family Support — A global policy grants paid leave for new parents regardless of gender and provides structured return‑to‑work support. Company‑paid life insurance further strengthens family protection across regions.
Nokia Insights
What We Do
At Nokia, we create technology that helps the world act together. As a trusted partner for critical networks, we are committed to innovation and technology leadership across mobile, fixed and cloud networks. We create value with intellectual property and long-term research, led by the award-winning Nokia Bell Labs. Adhering to the highest standards of integrity and security, we help build the capabilities needed for a more productive, sustainable and inclusive world.
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