Administrative Specialist II

Department:

Court Administration

Start Here. Grow Here. Stay Here.

Join the Twelfth Judicial Circuit as an Administrative Specialist II in Court Administration and play an important role in supporting the daily operations of Sarasota County’s court system. This position serves as a key administrative partner to the Court Administration executive office and acts as a liaison to judicial offices throughout the county, helping ensure court programs and courtroom operations run smoothly and efficiently.

We’re seeking a detail-oriented professional who thrives in a fast-paced environment, communicates effectively, and can manage multiple priorities with professionalism and discretion. The ideal candidate is organized, dependable, and comfortable working independently while building strong relationships with court staff, legal professionals, partner agencies, and the public. If you have strong administrative skills and are looking to make a meaningful impact in public service, we encourage you to apply today.

About the Position

As our Administrative Specialist, you will help support the efficient and safe operation of courtrooms and court programs throughout Sarasota County. This role serves as a key liaison to the Clerk of Court, Sarasota County Sheriff’s Office, and General Services staff while assisting the public, coordinating deliveries, and providing backup support for South County operations.

Job responsibilities include, but are not limited to the following...

• Provide clerical and administrative support for Court Administration, including answering phones, assisting visitors, and directing inquiries appropriately.

• Coordinate meeting and deposition room reservations, process incoming mail, and manage supply deliveries.

• Serve as the liaison with Sarasota County Facilities and the Sheriff’s Office for facility needs, maintenance requests, and courthouse operations.

• Communicate daily court schedules and schedule changes to judicial security, court staff, and related partners.

• Monitor courtroom operations and coordinate adjustments as needed, including room changes, equipment issues, and scheduling accommodations.

• Maintain duty judge and weekend first-appearance schedules, including coordinating coverage when needed.

• Support special projects and oversee application processes requiring background review and CJIS compliance, including Certified Process Server and Judicial Center ID applications.

About the Schedule

Work Hours:

• Full-time, 40 hours per week.

• Typical Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. (no weekends!)

As a reminder, all county employees are considered essential and must be prepared to protect and support the community and its citizens. Each employee, without exception, will have a duty assignment and be required to work during a disaster or declared emergency.

About You

To be considered for this role, you must have the following:

• High School Diploma or GED and 2+ years of clerical and computer experience.

• OR: 2+ years of college coursework in Business from an accredited College or University. (30 college credits are considered equivalent to 1 year of college.)

• Valid Florida driver's license within 30 days of hire.

The ideal candidate has the following knowledge, skills, and/or abilities:

Please note that these are not requirements but bonuses for your consideration.

• Bachelor's degree in a related field and/or 3+ years of experience in business administration, office skills, or a related field (preferred).

• Basic knowledge of the legal system, court operations, and judicial processes.

• Ability to work independently, prioritize work, and complete assignments with minimal supervision.

• Strong interpersonal skills to build effective relationships with court staff, partner agencies, legal professionals, and the public, while maintaining confidentiality and discretion.

• Excellent written and verbal communication skills, including drafting, proofreading, and editing correspondence and reports with strong grammar and attention to detail.

Please note that, if selected, you will be required to obtain certification by the Florida Department of Law Enforcement (FDLE) as a Florida Crime Information Center/National Crime Information Center (FCIC/NCIC) operator within 6 months of appointment. This certificate is tracked independently by the department during your 6-month review. (We can help with this!)

Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for a period of 5 years.

Physical Demands: Employees in this role must occasionally lift and/or move up to 20 lbs.

CJIS Clearance: The successful candidate will be subject to an extensive background check(s) as part of the hiring process.

About Everything Else

Starting Pay: $22.94/hr

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

• If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)  

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)  

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! Choose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations. 
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally. 

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.