Administrative Specialist II

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type:

Pay Range:

Department:

FLSA Exemption Status:

About the Opportunity:

The variable hour Administrative Specialist II position is a supporting role in the Business Administration team within the Washington County's Sheriff's Office. This position provides support with different functions such as payroll and timekeeping, budgeting and financials, contract coordination, equipment and supply issuance and HR Liaison support.

This position is a Variable Hour position. Variable Hour positions are at-will and hours are limited to twenty (20) hours per week averaged over a three (3) month period. These positions will accrue sick time and are not eligible for medical, dental, or vision benefits.

Ideal Knowledge, Skills, and Abilities (KSAs):

Knowledge of:

• Modern office practices and methods;

• Business English, spelling, grammar, and punctuation;

• Business report preparation techniques;

• Operational characteristics and applications of data processing equipment;

• Operation and maintenance of office equipment and machinery;

• Pertinent federal, state, and local laws, codes and regulations;

• Principles and procedures of financial recordkeeping and reporting; and

• Basic mathematical principles.

Skills to:

• Provide timely, effective, and efficient customer service to the other employees; and

• Interact patiently with individuals making inquiries regarding various County programs and services who have little or no experience or knowledge of the services provided.

Ability to:

• Process assigned work in an efficient manner and speed necessary for successful job performance;

• Communicate effectively, in English, both orally and in writing;

• Understand and carry out oral and written instructions;

• Apply applicable federal, state, and local laws, rules, regulations, and policies;

• Process assigned work in the Microsoft Office Suite or equivalent;

• Establish and maintain cooperative working relationships with individuals and groups, be an effective collaborator in a team-centered environment, and work effectively under general direction; and

• Exercise keen time management skills, balance multiple priorities, and consistently meet timelines and due dates.

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Specialist II.

Minimum Qualifications:

Education and Experience:

• A high school diploma or equivalent; and

• Three (3) years of progressively responsible experience providing administrative or clerical support.

• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Additional Requirements:

• Selected candidate will be required to pass a post-offer drug screen.

• Background Check: The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office. The background Investigation for this position typically take 6-8 weeks to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes, but is not limited to

• Employment Information (past 10 years or back to age 17; 3 co- workers will be requested from each past employer) 

• Residential Information (past 10 years or back to age 17) 

• Financial Information 

• References (6 without using the same people as coworker or supervisor references) 

• Family Member Information 

• Driving History 

• Past/Present Drug Use and/or Controlled Substances  

• Criminal History

About the Department/Division:

The Washington County Sheriff's Office (WCSO) is a full-service law enforcement agency located in Hillsboro, Oregon, serving the residents of the county's urban and rural areas. WCSO enhances public safety by fostering professionalism, compassion, and trust within its team and the communities it serves. WCSO is the primary first responder for unincorporated residents, offering services from routine patrol and crime investigation to specialized teams. The WCSO also operates the county’s only jail and provides services to cities within the county on a contract basis.

Selection Process:

You can review our standard selection process here.

Our commitment to you:
Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:
If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.
 
Accommodation under the Americans with Disabilities Act:
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: [email protected] at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
 
Status of Your Application:
You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Notice: Washington County is currently undergoing a comprehensive classification and compensation study. The purpose of this project is to create new job descriptions and create new classification and compensation systems. Outcomes of the project will include changes to classification titles, which could impact compensation structures. No one will have their pay rate lowered because of this project. For represented positions, appropriate bargaining processes will be utilized prior to implementation.

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