Administrative Specialist I

About Dean Dorton

Dean Dorton's team makes up one of the largest advisory firms in the United States. We thrive when you thrive! We are here to help you succeed in every step of your development and career as you work with nationally recognized experts in a recognized best place to work.

Our core values guide how we work, lead, and support one another every day. They are:

• Integrity - We do the right thing, integrity guides our decisions.
• Relationships - We value people, relationships drive our impact.
• Collaboration - We win as one team, collaboration fuels our success.
• Growth - We stay curious, growth is our mindset.

About the Team

Dean Dorton’s administrative team plays a vital role in supporting the firm’s people, operations, and leadership through high-quality administrative and operational support. The team partners closely with firm leadership and internal stakeholders to ensure consistency, efficiency, and professionalism across daily operations. By maintaining strong systems, processes, and relationships, the administrative team helps enable the firm to operate smoothly, scale effectively, and deliver an exceptional internal client experience.

About the Role

Administrative Specialist I provides comprehensive administrative, operational, and technical support across multiple teams, markets, and service groups. This role serves as a key partner to leadership and staff by managing administrative processes, coordinating projects and events, facilitating communication, and supporting day-to-day business operations. The Administrative Specialist prioritizes assignments, resolves routine issues, and ensures efficient execution of organizational initiatives.

This role may not be for you: If you prefer narrowly defined responsibilities, limited collaboration, or work that does not require flexibility and prioritization.

This role may be for you: If you enjoy supporting teams, staying organized, solving problems, and contributing to operational success.

Essential Duties & Responsibilities

Technical

• Plan, organize, and schedule meetings, training sessions, and events.
• Prepare reports, presentations, correspondence, and other documentation.
• Support the accuracy of client data through coordination with leadership and internal teams.
• Support calendar management and meeting coordination.
• Coordinate travel arrangements and logistics.
• Assist with preparing and submitting expense reports.
• Receive, sort, and distribute service group deliverables and correspondence.
• Support special projects and administrative initiatives.
• Collaborate with internal departments to support business needs.
• Perform routine and recurring administrative tasks under guidance.
• Support meeting scheduling, calendar coordination, and event logistics.
• Assist with preparing reports, presentations, correspondence, and documentation.
• Support client data maintenance and administrative processes.
• Learn firm systems, procedures, and service group operations.
• Handle routine assignments with limited decision-making authority.

Behavioral

• Maintain confidential information with discretion and professionalism.
• Provide exceptional client service and communication.
• Demonstrate strong organizational skills and attention to detail.
• Effectively manage multiple priorities, projects, and deadlines.
• Demonstrate critical thinking and problem-solving abilities.

Non-Charge

• Complete firm administrative requirements, including timely time entry.
• Participate in firm activities, initiatives, and professional development opportunities.
• Support continuous improvement efforts and administrative best practices.

Experience & Qualifications

• High school diploma or equivalent required.
• 0-2 years of administrative, customer service, office support, or related experience.
• Basic proficiency in Microsoft Office applications and office technology.
• Strong verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet established deadlines.
• Demonstrates initiative, professionalism, and a willingness to learn.
• Ability to work effectively both independently and as part of a team.

 Software & Tools

• Microsoft Office Suite
• Online form software
• Scheduling/calendar tools
• Communication platforms

Travel

Minimal travel may be required based on business needs.

The Fun Stuff

Work isn't all work! We want to make your experience at Dean Dorton a great one. From your health and happiness to your long-term satisfaction, we focus on YOU! A few highlights are listed below:

• Health insurance – medical, vision, dental
• Unlimited PTO
• Paid family leave, medical leave, and maternity/paternity leave programs.
• Retirement benefits – 401(K) match and best-in-class automatic profit sharing
• Telemedicine, mental health resources, and wellness program reimbursement
• Life insurance and disability insurance

This job description is intended to describe the general nature and level of work being performed by team members assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Additionally, responsibilities and duties may vary depending on business needs and individual circumstances.

Dean Dorton is an equal opportunity employer. We’re committed to growing and empowering an inclusive community within Dean Dorton and our industry which is why we hire and cultivate diverse teams of the best and brightest from all backgrounds, experiences and perspectives across the organization. We welcome anyone of any race, religion, color, national origin, political affiliation, pregnancy, ancestry, handicap, medical condition, disability, marital status, age, sexual orientation or gender.

We do not accept unsolicited resumes or candidate submissions from staffing agencies, recruiters, or search firms. Any resumes or candidate information submitted without a current, signed agreement in place will be considered unsolicited, become the property of the company, and will not obligate the company to pay any fees or commissions.