Administrative Specialist 1

Position Title: Education Options Administrative Specialist 

Classification: Administrative Specialist 1 

Salary: $3,798 - $5,193 ($4,051 - $5,554 PERS) 

Type: Permanent, Full-time, Non-Exempt 

We are seeking a Education Options Administrative Specialist to join our Director’s Office School Choice, Options, and Recovery Education at the Oregon Department of Education. This is a permanent position represented by the Service Employees International Union (SEIU).  
 

This position follows a hybrid work model. Onsite presence will be required when business or operational needs are best supported in person, such as collaboration, training, or work that requires access to onsite resources. Employees approved to work remotely must have a reliable and secure internet connection and maintain a professional work environment that supports productivity. While working remotely, employees are expected to maintain the same level of performance, responsiveness, communication, and availability as they would in the office. 

What you will do!   

Provide administrative support to the School Choice, Options, and Recovery Education team by helping with program implementation, team coordination, and program planning. This position is instrumental in collaboration with multiple teams to create and maintain efficient systems for SCORE programs with an emphasis on Alternative Education and Public Charter Schools. This staff member will schedule and maintain meetings and communicate with school districts, ESDs, and other education partners across the state. Research, plan, and book travel for team members including processing reimbursement claims. This position will draft letters, emails, materials, and support program staff with editing and publishing guidance. This position maintains program directories and databases. 

Typical duties include: 

• Provide administrative support to the SCORE team with an focus on public charter schools and alternative education programs.  

• Process virtual public charter school enrolment appeals 

•  Maintain and update program databases and program guidance. 

• Provide direct support to schools, districts, and families regarding SCORE programs. 

Please click here to view the full position description 

If you would like to retain a copy of this job post or the PD linked above, please print a copy before submitting your application.  Once the job posting has closed, you will not be able to access the posting. 

Minimum Qualifications: ODE reviews resumes to determine whether applicants meet the minimum qualifications for this position. Please ensure your resume clearly reflects your relevant experience, as it will be used in place of detailed Workday work history for this agency-specific recruitment.  

Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR 

An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR 

An equivalent combination of education and experience. 

Preferred Skills & Knowledge (Desired Attributes): A cover letter is required and is an important part of the application process. All application materials are reviewed by Human Resources, the Hiring Manager, and panel members throughout the recruitment process. Your cover letter is a key opportunity to speak directly to each decision-maker, highlight your skills and experience, and demonstrate how your qualifications align with the desired attributes for this role. Cover letter must be no more than two pages.   

• Excellent organizational skills, good oral and written communication skills, including drafting letters, legal documents, web content, and experience copy editing. 

• Experience using Excel and Smartsheet databases and spreadsheets to organize complex data.  

• Experience supporting innovative team structures to manage projects and reduce inefficiencies. 

• Experience organizing site visits and meetings with partner organizations involving travel. 

We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of the attributes listed.    

Our Agency Mission and Office Culture:  

The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.  

This position is in the School Choice, Options, and Recovery Education (SCORE) team which supports and monitors schools and programs that provide options and school choice in the K-12 education system. Units in this office manage schools and programs that includes alternative education, public charter schools, homeschooling, GED, recovery schools, juvenile detention education programs, youth corrections education programs, long-term care and treatment programs, hospital programs, pediatric nursing facilities, the Oregon Youth Challenge Program, and transfers between districts. 

 
 
Oregon State provides amazing benefits! Follow the link below to learn more:  

Oregon Job Opportunities : Benefits : State of Oregon  

Application Resources & Information:  

• Eligible veterans and Oregon National Guard service members (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.  Be sure to submit your documentation prior to the close date of this posting to have the preference considered.  

• Your application materials will be used to determine salary based on a pay equity assessment. For further information, please visit the Pay Equity Project homepage.  

• The job posting closes at 11:59 PM (PDT) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submission. These questions are necessary to complete the application process.  

• Please contact [email protected] if you have any questions on the application process or need an accommodation under the Americans with Disabilities Act (ADA). Please be sure to include the job requisition number.  

• Oregon Job Opportunities: How to Apply (Internal & External)  

• Understanding the State Application Process  

• Resources for Job Seekers  

Additional Information:  

• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect an additional 6.95%.  

• Review the Classification and Compensation page for more details on the classification, or you may visit our website for information on the job offer process following pay equity.  

• Future Vacancies: This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.  

• Visa Sponsorship: The Oregon Department of Education does not offer visa sponsorship. Applicants must be authorized to work in the United States. Applicants who require VISA sponsorship will not be considered at this time.  

The Department of Education is an equal employment opportunity & affirmative action employer committed to a diverse workforce. The Department strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.  We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.   If you are unsure whether you meet the qualifications of this position, please feel free to contact us to discuss your application.   

Come for a job. | Stay for a career. | Make a difference... for a lifetime!