Administrative Program Specialist: Academic Programs Data Analyst and Class Scheduler
Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.
Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply.
Department:College of Earth, Ocean & Atmospheric Sciences
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Special Instructions to Applicants:
To ensure full consideration, applications must be received by December 5, 2026. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
3) Answer the following question and upload your response as a separate document.
Please provide an example of a time you used data-informed insights to support decision-making.
Starting salary will be commensurate with skills, education, and experience.
For additional information please contact:
Kaplan Yalcin
541-737-1230
This recruitment will be used to fill one full-time Administrative Program Specialist: Academic Programs Data Analyst and Class Scheduler position for the College of Earth, Ocean, and Atmospheric Sciences at Oregon State University (OSU).
The Academic Programs Data Analyst and Class Scheduler for the College of Earth, Ocean, and Atmospheric Sciences supports the College’s operational and strategic goals through data-informed insights. The analyst will work in close partnership with the institution’s UIT central data team and is expected to use standardized tools, systems, and practices to ensure consistency and alignment with enterprise-wide data governance.
The CEOAS Academic Programs Data Analyst and Class Scheduler works closely with CEOAS academic programs leadership on enrollment management planning and forecasting course capacity needs, supports College and unit leadership in making data driven decisions, and assess effectiveness of student recruitment and success initiatives and recommends changes for improved effectiveness.
The CEOAS Academic Programs Data Analyst and Class Scheduler manages CEOAS curriculum and approval processes and plans, develops, implements, and manages the CEOAS class schedule.
This position is based in Corvallis, Oregon. CEOAS is one of the world’s top ranked earth and environmental science research and teaching organizations with over 150 faculty, 200 graduate students, and more than 1000 undergraduate students. Work takes place in an office environment as a member of the academic administration and student services team.
Key Responsibilities
- Tracks and reports CEOAS student enrollment and success metrics.
- Provides data and decision making support to CEOAS Assistant and Associate Deans, unit chairs, and academic program directors
- Oversees curriculum proposal review process.
- Plans, develops, manages and administers CEOAS course scheduling.
- Communicates curricular or scheduling changes to students, CEOAS stakeholders, and outside-CEOAS stakeholders.
- Prepares analyses and provides recommendations to CEOAS leadership to inform curriculum management and course scheduling.
- Uses CLSS and 25Live platforms for course scheduling and academic event reservations.
Qualifications:
Required Qualifications:
- Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and experience. One year of postsecondary education may be substituted for up to one year of the experience.
- Demonstrated critical thinking and problem-solving skills, including the ability to evaluate information, identify opportunities for improvement, and implement effective solutions.
- Demonstrated ability to work independently yet function collaboratively as part of a team
- Effective verbal and written communication skills
- Proficiency with Office software and applications such as Word and Excel
- Experience using collaborative cloud platforms
- Strong time management skills and ability to prioritize work and resolve problems to meet deadlines
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred Qualifications:
- Experience with OSU scheduling and curriculum management systems (CLSS, 25Live, CIM)
- Familiarity with data management platforms such as CORE
- Experience analyzing data to solve specific problems
- Experience presenting research, data, or findings to stakeholders
When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline.
We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected].
Skills Required
- Two years of experience as an administrative specialist or executive support specialist providing administrative support for a project, program, or operation, or an equivalent combination of training and experience; one year of postsecondary education may substitute for up to one year of experience.
- Critical thinking and problem-solving skills, including evaluating information, identifying improvement opportunities, and implementing effective solutions.
- Ability to work independently and collaboratively as part of a team.
- Effective verbal and written communication skills.
- Proficiency with office software and applications such as Word and Excel.
- Experience using collaborative cloud platforms.
- Strong time management and prioritization skills, with the ability to resolve problems and meet deadlines.
- Experience with OSU scheduling and curriculum management systems, including CLSS, 25Live, and CIM.
- Familiarity with data management platforms such as CORE.
- Experience analyzing data to solve specific problems.
- Experience presenting research, data, or findings to stakeholders.
What We Do
Oregon State University is a public land-grant research university in Corvallis, Oregon. It describes itself as an innovative university advancing research in critical areas such as climate science, robotics, and clean energy. Its mission is to promote economic, social, cultural, and environmental progress for Oregon, the nation, and the world, combining research, innovation, and service to the campus and broader public.
