Responsibilities
- Greet and assist all company visitors, manage visitor registration, and answer incoming calls.
- Update internal data such as staff asset list, locker key etc.
- Handle company courier and postage.
- Monitor & purchase office stationery and office’s supply and follow up until delivery complete.
- Maintain the general filing system and collect receipts for corporate card expenses, as well as other related
team documents. - Gather and prepare reports on expenses such as electricity, monthly mobile phone bills, and other relevant costs.
- Coordinate with building management and external service providers for office maintenance and facility-related matters.
- Regularly check and ensure the office environment is in good condition, including office equipment, lighting, and work areas, as well as monitor housekeeping services to ensure cleanliness and orderly work.
- Assist in preparing and processing Visa, Work Permit, SSO, Tax ID, 90 days report for foreign employee.
- Assist new foreign employee in opening bank account.
- Assist in organizing business travel arrangement such as air ticket, accommodation, travel insurance,
travel visa, etc. - Assist in organizing company activities such as monthly activity, townhall, anniversary, company outing etc.
- Other tasks as assigned by supervisor.
Education
- Bachelor’s degree in any field
Qualifications
- Age not over than 27 years old.
- Minimum 1 year experienced in admin officer or related field, a new graduate is also welcome.
- Good command of English.
- Be attentive to accuracy, work with strong attention to detail, and maintain strict confidentiality of all information.
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and general office software.
- Good personality, good interpersonal skills, team player, service-minded, proactive, and strong in problem-solving with a can-do attitude.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures.
- Strong coordination, organizational, and multitasking skills, with the ability to manage multiple priorities effectively.
- Able to work outside office.
What you will get from ATA IT :
- 14 days’ vacation in the first year
- Health insurance for staff & families
- Life insurance
- Dental fee for staff & families
- Provident fund
- Monetary Assistance (Childbirth, Funeral, Basket Visit)
- Annual Party
- Monthly Activities- Staff Birthday & Company Activities
- Annual Health Check
- Work from Home Policy
Skills Required
- Bachelor’s degree in any field
- Minimum 1 year of experience in an administrative officer or related role; new graduates are welcome
- Good command of English
- Strong attention to accuracy and detail
- Ability to maintain strict confidentiality
- Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, and general office software
- Good interpersonal skills, teamwork, service orientation, proactivity, and problem-solving ability
- Knowledge of administrative and clerical procedures, filing, records management, and office procedures
- Strong coordination, organizational, and multitasking skills
- Ability to work outside the office
- Age not over 27 years old
What We Do
EFFICIENCY IN MOTION Driving Banking Innovation ATA IT, a subsidiary of the National Bank of Canada, was established in 2016. We deliver world-class IT services to NBC and its subsidiaries, setting the standard for banking technology and supporting its global reach. We achieve this through innovative banking services and uncompromising security, adhering to the highest standards to ensure our group's trust and satisfaction. Our expertise includes: · IT Banking Solutions: From enterprise architecture and infrastructure implementation to seamless integration services and fully managed, high-availability data center hosting. · 24/7 End-to-End Support: Ensuring continuous operational excellence with round-the-clock monitoring and maintenance. · Business Services & Applications: From secure brokerage platforms and corporate banking portals to solutions for institutional trusts, securities lending, and syndicated loans, we are aligned to the financial landscape. ATA IT’s strength lies in encouraging our employees to drive innovation, and our team is a vibrant mix from various cultural backgrounds & industries, collaborating to create a thriving work environment.
