The Role
Manage daily office operations including correspondence, visitor reception, filing (physical and digital), scheduling meetings and travel, monitoring equipment and utilities, coordinating maintenance, and maintaining a clean, productive workspace. Requires strong organization, communication, and multitasking in a fast-paced environment.
Summary Generated by Built In
Summary:
The Administrative Officer plays a vital role in supporting the seamless operation of the office by managing day-to-day administrative functions, ensuring effective communication, maintaining organized records, and overseeing facility and resource management. This position is essential to maintaining a productive, well-organized work environment, enabling teams to focus on their core responsibilities. The ideal candidate will be proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced setting.
Responsibilities:
- Handle all office correspondence, including incoming and outgoing communications.
- Greet visitors and manage inquiries with professionalism and efficiency.
- Maintain and update physical and digital filing systems to ensure accurate document retrieval.
- Schedule and coordinate meetings, appointments, and conference room bookings.
- Monitor the condition and functionality of office equipment, initiating repairs as needed.
- Track office utilities and coordinate maintenance or service requests promptly.
- Ensure office spaces are clean, well-maintained, and conducive to productivity.
- Plan and manage travel arrangements for staff, including bookings and documentation.
Skills Required
- Proactive and detail-oriented
- Ability to manage multiple priorities in a fast-paced setting
- Experience maintaining physical and digital filing systems
- Ability to schedule and coordinate meetings, appointments, and conference rooms
- Manage travel arrangements for staff, including bookings and documentation
- Monitor office equipment, utilities, and coordinate maintenance or repairs
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The Company
What We Do
Jobberman is Nigeria's leading career development and recruitment solutions company, focusing on connecting qualified job seekers with verified employers. Headquartered in Lagos, Nigeria, the company operates as an online job marketplace and career portal. It provides comprehensive online career development support, training services, and personalized HR solutions designed to empower job seekers and assist employers in finding the right talent.
