Role type: Part-Time (0.5 or 0.4 FTE), Continuing Research Contingent
Faculty: The Faculty of Arts
Department/School: The Language Testing Research Centre
Salary: UOM 5 or 6 (dependent on experience)
$86,943-$109,163 p.a (pro rata for part-time) plus 17% super
Internationally recognised Language Testing Research Centre / senior operational and finance leadership remit / research-rich environment.
Apply your administrative and finance expertise to empower high-impact language assessment research and industry partnerships.
Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
You will play a pivotal role coordinating operations, finance and research support within a renowned language testing centre. You will collaborate closely with academic leaders, industry partners and professional colleagues to enable successful projects and grants. You will enjoy a flexible part-time role that builds deep expertise in university research administration.
What you will deliver:
Provide expert advice on policies, budgets, contracts and compliance, ensuring centre activities meet University requirements.
Manage LTRC finances, including monitoring transactions, reconciliations, invoicing and regular reporting to Centre Directors.
Coordinate procurement, contractor engagement and grant and contract submissions, liaising with legal and external partners.
Support researchers with competitive grant applications, budget acquittals, progress reporting and research output data management.
Oversee event administration, advisory board support, website updates and continuous improvement of centre operations.
Maintain databases and website content with accuracy, and use systems to track grants, publications and contracts.
Support grant applications, contracts and variations, working confidently with institutional compliance and reporting requirements.
You may be a great fit if you:
Hold a relevant tertiary qualification or equivalent combination of training and specialist administrative expertise.
Demonstrate strong budgeting skills, including coordinating budgets, monitoring expenditure and preparing accurate financial reports.
Bring experience preparing research and financial reports against performance targets within complex, multi-project environments.
Communicate effectively with diverse stakeholders, including senior academics, researchers and industry partners, in a collegial manner.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
Build future financial security with 17% superannuation
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team - The Language Testing Research Centre
At the Language Testing Research Centre, you will join a globally recognised hub for language assessment innovation. Embedded in the School of Languages and Linguistics and the Faculty of Arts, you will collaborate with leading researchers and professional staff.
Together, you will support impactful projects that advance language education, inform policy and enrich diverse communities in Australia and beyond.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected]
Application essentials:
Visit "apply with us" to learn more about the process, including tips and FAQs.
You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Please upload your responses to the Selection Criteria, found in the Position Description.
Want to know more?
For queries related to this specific position, contact Ute Knoch at [email protected]
For questions related to our recruitment process email Petra Newton at [email protected]
For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: Sunday 23rd August at 11:55 PM; Melbourne time zone.
Position Description: JR-016891 Administrative Officer LTRC_PD
Skills Required
- Relevant tertiary qualification or equivalent combination of training and specialist administrative expertise.
- Strong budgeting skills, including coordinating budgets, monitoring expenditure and preparing accurate financial reports.
- Experience preparing research and financial reports against performance targets in complex, multi-project environments.
- Experience managing finances: monitoring transactions, reconciliations, invoicing and regular financial reporting.
- Experience coordinating procurement, contractor engagement, grant and contract submissions, and liaising with legal/external partners.
- Ability to support competitive grant applications, budget acquittals, progress reporting and research output data management.
- Experience maintaining databases and website content, and using systems to track grants, publications and contracts.
- Effective communication skills with diverse stakeholders, including senior academics, researchers and industry partners.
- Current valid work rights for Australia (must have; visa sponsorship not available).
- Working With Children Check (required; will be facilitated and reimbursed if successful).
What We Do
The University of Melbourne is a leading public research university that makes distinctive contributions to society in research, learning, teaching, and engagement.
