The Role
The Administrative Officer will assist with office administration, handle correspondence, manage travel arrangements, organize meetings, and oversee office maintenance while supporting HR functions for the MEA regional offices.
Summary Generated by Built In
A multinational company is recruiting a Japanese-speaking Administrative Assistant for their Dubai office. The Administrative Assistant will be responsible for supporting office administration functions at the Dubai and MEA regional offices. The ideal candidate is organized, reliable, proactive, and capable of working collaboratively in a multinational environment.
Job Description
- Handle correspondence, emails, and phone calls professionally.
- Coordinate travel arrangements, including flights, entry visas, hotels, and transportation, aligning to the travel schedules and preferences.
- Organize meetings, prepare agendas, and take minutes.
- Manage company vehicles (servicing schedules, registration renewals, driver coordination).
- Oversee office maintenance, supplier contracts, stationery, and pantry supplies.
- Handle company house correspondence, including lease agreements, maintenance etc.
- Maintain and organize office files and documents.
- Collaborate closely with colleagues handling corporate and business department duties.
- Support the HR and administration of MEA regional Offices.
Skills
- Ability to meet deadlines and manage multiple priorities
- Detail-oriented with a high level of integrity, confidentiality & compliance mind.
- Flexible, reliable, and proactive in learning and development.
- Ability to work independently and anticipate needs.
- Team-oriented with excellent interpersonal and communication skills
- Fluent in Japanese and English (both written and spoken).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Skills Required
- Fluent in Japanese and English (written and spoken)
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to meet deadlines and manage multiple priorities
- Detail-oriented with integrity and confidentiality mind
- Flexible, reliable, and proactive in learning and development
- Ability to work independently and anticipate needs
- Team-oriented with excellent interpersonal and communication skills
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The Company
What We Do
Genesis Executive Search is a leading recruitment and executive search firm based in Dubai, specializing in headhunting C-level executives and top talent. They provide retained and contingent human resource solutions to multinational corporations.
