Role type: Full Time (1.0 FTE); Fixed Term to 31 Dec 2028
Faculty: Faculty of Science
Department/ School: School of Physics
Salary: UOM 5: $86,943 - $99,864 p.a. plus 17% super
High‑impact science administration support to the Centre Director and COO with confidential duties and stakeholder coordination.
Apply now to deliver executive and operational excellence for a national dark matter research centre and shape seamless multi‑institution collaboration.
Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
As Centre Administrative Officer, you will provide high‑quality executive support to the Centre Director and COO, managing diaries, correspondence, travel and confidential documentation. You will gain experience in finance processing, event and committee coordination, and stakeholder engagement across a multi‑institution Centre hosted by the School of Physics.
What you will deliver:
Provide high-quality executive support to the Centre Director and COO, including diary and email management.
Coordinate Centre committees and boards, preparing papers, recording minutes, maintaining SharePoint sites and tracking actions.
Deliver administrative and financial processing support, including invoices, reimbursements, credit card reconciliation and merchandise management.
Organise Centre events, workshops and meetings, managing logistics, communications, room bookings, catering and speaker coordination.
Build strong relationships with internal and external stakeholders, acting as a trusted first point of contact.
You may be a great fit if you:
Hold a degree or equivalent combination of education, training and relevant administrative experience.
You are a confident minute‑taker with strong written communication and attention to detail.
You possess experience with finance systems, purchasing cards and expense reconciliation.
You have solid event coordination skills and the ability to manage competing priorities.
You are proficient with Microsoft Office and SharePoint and comfortable managing group inboxes.
Bring experience in tertiary or research environments, including familiarity with finance, travel or database systems.
You demonstrate professionalism, discretion and strong interpersonal skills when liaising with internal and external stakeholders.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
Build future financial security with 17% superannuation
Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team – School of Physics
Joining the School of Physics, you will support the ARC Centre of Excellence for Dark Matter Particle Physics. The Centre unites leading researchers across multiple Australian universities to pursue transformative discoveries about our universe. You will be part of a collaborative professional staff community that values curiosity, inclusion and shared impact. Within the Faculty of Science, you will gain exposure to world-class research environments and complex scientific projects.
Be Yourself
The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. The diversity of our community enriches us all, and we are committed to creating an inclusive and fair workplace where everyone is valued, respected, and empowered to succeed. We welcome applicants from all backgrounds, identities, and experiences. Discover more about Diversity and Inclusion at UniMelb.
We're committed to a barrier-free recruitment process and ongoing workplace support, providing adjustments throughout. We warmly encourage applications from people with disabilities. Learn more about how we support an accessible recruitment process.
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians. Visit our Indigenous staff page to learn more about our investment and support for Aboriginal and Torres Strait Islander staff.
Indigenous applicants are encouraged to connect with our Indigenous Employment & Development team at [email protected].
Application essentials:
Visit "apply with us" to learn more about the process, including tips and FAQs.
You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
Please upload your resume and a cover letter outlining your interest and experience as part of the application process.
Please upload your responses to the Selection Criteria, found in the Position Description.
Want to know more?
For queries related to this specific position, contact Anita Vecchies at [email protected]
For questions related to our recruitment process email Oliver Bukasa at [email protected]
For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at [email protected] (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: 11 August 2026 at 11:55 PM; Melbourne time zone.
Position Description:
JR-016414 - Administrative Officer, Arc Coe Dark Matter - PD.docx
JR-016414 - Administrative Officer, Arc Coe Dark Matter - PD.pdf
Skills Required
- Degree or equivalent combination of education, training and relevant administrative experience
- Confident minute-taking and strong written communication with attention to detail
- Experience with finance systems, purchasing cards and expense reconciliation
- Event coordination skills and ability to manage competing priorities
- Proficient with Microsoft Office and SharePoint and comfortable managing group inboxes
- Experience in tertiary or research environments, including familiarity with finance, travel or database systems
- Professionalism, discretion and strong interpersonal skills when liaising with stakeholders
- Current valid work rights for Australia
- Working with Children Check (will be required if successful)
What We Do
The University of Melbourne is a leading public research university that makes distinctive contributions to society in research, learning, teaching, and engagement.
