Rapidly growing consumer electronics distributor and repair company is seeking an experienced candidate to join our high-energy organization. As a member of our team, you will work closely with many different departments to provide managerial reporting. This role will report directly to upper management and the ideal candidate understands the importance of meeting deadlines and organization.
Job DescriptionWe are seeking a self-motivated, detail-oriented individual to fill the role ofAdministrative Manager/Full Charge Bookkeeper. This position is a full charge position, handling all facets of our Accounting department including Human Resource functions. The candidate must be well versed in QuickBooks and must possess a solid understanding of bookkeeping and accounting principles. They must be organized, productive, and able to multi-task in order to meet deadlines. The candidate will need the ability to communicate both verbally and in writing and must be able to work autonomously.
Qualifications- Accounts Receivable - including daily receipts & invoicing, statement preparation, past due reporting and maintaining customer records. Communication of customer aging reports to both customer service & sales teams.
- Accounts Payable - weekly payment processing and reconciliation of vendor PO, RMAs, credits by collaborating with shipping personnel.
- Bank and credit card reconciliations for all accounts
- Bi-Weekly payroll processing, experience with ADP systems is a plus.
- Assure the proper administration, processing, and taxability of all fixed/voluntary deductions and benefits programs including Health, Dental, Vision Insurance and IRA Plan.
- Ability to perform and understand our omnichannel sales systems as well as inventory management program for weekly inventory reporting.
- Administration of employee expense reimbursement policy including monthly reconciliation of employee credit cards and expense reports.
- Management of office supply inventory
- Collaboration with external CPA for annual tax preparation and regular financial reporting.
- Performs other related duties as directed
- Bachelor’s degree in accounting required
- Expert in Intuit QuickBooks
- Extensive knowledge in GAAP, Payroll & Human Resources
- Minimum 2-3yrs full-charge bookkeeping experience
- Previous work experience in managerial role and human resources
- Proficiency in Microsoft Office, especially Excel
- Strong verbal & written communication skills
- High-energy and ability to adapt to change
- Ability to interface professionally with staff and external contacts
- Proven ability to maintain confidentiality
- Strong organizational skills, attention to detail and accuracy
All your information will be kept confidential according to EEO guidelines.
Skills Required
- Bachelor's degree in Accounting
- Expert in Intuit QuickBooks
- Extensive knowledge of GAAP, payroll, and human resources
- Minimum 2-3 years full-charge bookkeeping experience
- Experience in accounts receivable: receipts, invoicing, statements, past-due reporting
- Experience in accounts payable: payment processing and vendor reconciliation
- Bank and credit card reconciliations for all accounts
- Bi-weekly payroll processing
- Experience with ADP systems
- Administration of employee benefits and deductions (Health, Dental, Vision, IRA)
- Ability to use omnichannel sales systems and inventory management for weekly reporting
- Administration and monthly reconciliation of employee expense reports and credit cards
- Proficiency in Microsoft Office, especially Excel
- Previous managerial role experience and human resources experience
- Strong verbal and written communication skills
- Proven ability to maintain confidentiality
- Strong organizational skills, attention to detail and accuracy
- Ability to interface professionally with staff and external contacts
- Collaboration with external CPA for annual tax preparation and reporting
What We Do
Westlake Dimex is a leading US manufacturer and one of the largest recyclers of industrial PVC and other plastic materials. The company focuses on sustainable manufacturing and ESG commitments, producing a diverse range of recycled consumer and building products, including landscape edging, industrial and home/office matting, marine dock edging, and masonry joint controls.
